Executive Assistant, People

As an Executive Assistant at Chime, you will handle managing schedules for 3-4 Vice Presidents, assisting in travel arrangements, organizing meetings, and supporting the People Team’s operational success. Your role will be key in creating systems for efficiency and handling financial administration tasks along with event planning.

Candidates should have at least 5 years of experience supporting senior executives, ideally within technology or financial organizations. A background in HR or people functions is beneficial, and strong organizational, communication, and project management skills are essential.

In the Executive Assistant role at Chime, you'll work closely with the Executive Team, particularly coordinating with the Chief People Officer’s EA. This collaboration ensures continuity in operations and efficient management of departmental schedules and priorities.

The Executive Assistant position at Chime offers a competitive salary starting at $116,100 and going up to $161,300, depending on experience and location. Full-time employees are also eligible for bonuses and equity packages.

Chime provides a comprehensive benefits package for Executive Assistants, including medical benefits, a 401k match, generous paid time off, mental health support, and even parental leave, ensuring you’re well taken care of while achieving your career goals.

When answering, highlight specific examples of how you've prioritized tasks, managed conflicts, and utilized tools to organize multiple schedules effectively. Mention any technology or project management software you used.

Discuss your understanding of confidentiality protocols and give examples of situations where you've successfully managed sensitive information. Emphasize your commitment to discretion and ethical standards in your work.

Share your approach to maintaining open lines of communication, such as regular check-ins or updates. You can also mention adapting your communication style to suit different personalities or preferences.

Explain your method for evaluating tasks based on urgency and importance. Provide a real-life example where you successfully juggled competing priorities without compromising on quality.

Use the STAR method (Situation, Task, Action, Result) to outline a specific project, detail your role, the obstacles you faced, and how your efforts led to a successful outcome, showcasing your problem-solving skills.

Discuss various tools you are familiar with, such as Google Calendar, Asana, or Microsoft Teams, and how you've leveraged them for managing schedules and projects efficiently.

Illustrate your event planning experience by breaking down your process, from budget management to vendor coordination. Provide examples of events you’ve organized and the positive feedback received.

Detail your experience in booking travel including flights, accommodations, and itineraries, emphasizing your attention to detail and any tools or systems used to streamline the process.

Reflect on how you keep yourself informed about company priorities. Share examples of how you adjusted your work to support team objectives and demonstrated your understanding of business alignment.

Share your passion for being an integral part of a team's success, emphasizing how you find motivation in helping others achieve their goals and the satisfaction that comes from being organized and efficient.