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Payment Analyst

Job Description

ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE ECONOMIST CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

The Bureau of the Controller within the Division of Finance is requesting to hire an Economist level II to perform duties as a Payment Analyst.

The Office of Fiscal Management (OFM) is responsible for processing all payments for all other-than-personal services expenses for the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner. The unit processes over 2,000 invoices a month Which are received from vendors and providers of essential services.

The selected candidate will be reporting to the Assistant
Director of Fiscal Management along with four other Payment Analysts. You will be assigned to a unit that will process invoices and make payments to various vendors.

Job Duties and Responsibilities:
-Review contracts and POs before processing payments in PAYRS or PassPort.
-Summarize the assigned contracts that includes all payment sections and necessary requested documents to process payment in consistent manner.
-Maintains accurate payment records in the same format with Annex B in excel on the share drive.
-Ensure the services outlined on the invoices are aligned with the respective contracts and associated budgets before processing the payment to the vendor.
-Correspond with program contacts for any disputes or disallowances.
-Process and approve payments in accordance to city rules and regulations.
-Process accrual clearance and reallocations in OAS.
-Handle expense adjustments in FMS.
-Budget tracking are kept cumulative as invoices are processed.
-Process Expense Adjustment in FMS and check for appropriate back-up documentations, follow up with Comptroller with Final Approval
-Set up accruals for prior year expense and follow up with chargeback for payments made
-Correct and reconcile expeditiously any FMS/PAYRS errors.

Why you should work for us:
- Benefits: City employees are entitled to unmatched benefits such as:
o a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
o additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
o a public sector defined benefit pension plan with steady monthly payments in retirement.
o a tax-deferred savings program and
o a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health. We provide a wide array of programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever outbreak to the COVID-19 pandemic, we serve as a global leader in public health innovation and expertise.

Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!

Commitment to Equity:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at [email protected] or 347-396-6549.

Qualifications

1. A master's degree from an accredited college or university in economics, statistics, finance, management, business administration, public administration, public policy or related field; or

2. A baccalaureate degree from an accredited college or university, including or supplemented by 24 semester credits in one or more of the course areas of economics, statistics,
finance, management, mathematics, business administration, public administration, and public policy, 12 semester credits of which must have been in economics; and one year of satisfactory full-time experience in one or more of the
fields of finance; economic, fiscal or statistical research; policy analysis; or quantitative, business, market or financial analysis. Graduate semester credits in any of the areas described in "1" above may be substituted for the undergraduate
semester credits on the basis that each 3 graduate semester credits may be substituted for 6 of the required undergraduate semester credits.

Special Note
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one additional year of full-time experience listed in "2" above.

Special Note
To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least two additional years of full-time experience listed in "2" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Average salary estimate

$70000 / YEARLY (est.)
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$60000K
$80000K

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What You Should Know About Payment Analyst, City of New York

Are you looking to make a difference while advancing your career as a Payment Analyst? Join the Office of Fiscal Management (OFM) within the Bureau of the Controller, located in vibrant Long Island City, NY! As a Payment Analyst, you'll play a crucial role in ensuring that our Department of Health and Mental Hygiene (DOHMH) runs smoothly by processing an impressive 2,000 invoices every month from our dedicated vendors and service providers. You’ll work alongside a talented team of Payment Analysts and report directly to the Assistant Director of Fiscal Management. Your responsibilities will include reviewing contracts and purchase orders, maintaining meticulous payment records in Excel, and ensuring every invoice is aligned with respective contracts and budgets. You’ll also handle any disputes with program contacts and process payments in accordance with city regulations. Think of yourself as a financial detective, parsing through invoices and contracts to maintain accuracy and transparency in our financial practices. We're not just offering a job; we’re offering unmatched benefits, job security, and the chance to contribute to the health and wellness of New Yorkers. With benefits like premium-free health insurance and the option for a flexible work-from-home policy, it's hard to resist the opportunity to work for the City of New York. If you're an organized, detail-oriented individual with a passion for finance and public health, we encourage you to apply!

Frequently Asked Questions (FAQs) for Payment Analyst Role at City of New York
What are the primary responsibilities of a Payment Analyst at the NYC Health Department?

As a Payment Analyst at the NYC Health Department, your primary responsibilities include reviewing contracts and purchase orders, processing and approving payments in compliance with city regulations, maintaining accurate payment records, and resolving any disputes with program contacts. Additionally, you will ensure the services on the invoices align with respective contracts and manage accruals for prior expenses.

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What qualifications are needed to apply for the Payment Analyst position at the NYC Health Department?

To apply for the Payment Analyst position at the NYC Health Department, you need either a master's degree in economics, finance, or a related field, or a bachelor's degree with 24 semester credits in relevant areas, including economics. You'll also need at least one year of related full-time experience in finance, economic analysis, or related disciplines.

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What kind of benefits can I expect as a Payment Analyst at the NYC Health Department?

Working as a Payment Analyst at the NYC Health Department, you'll enjoy exceptional benefits, including a high-quality, premium-free health insurance plan, access to retirement savings programs, and a robust Worksite Wellness Program. These benefits significantly enhance your well-being and financial security while serving your community.

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Is there room for career advancement as a Payment Analyst within the NYC Health Department?

Absolutely! The NYC Health Department values professional development and offers pathways for advancement. With the right experience and dedication, Payment Analysts can progress to higher assignment levels, allowing for career growth and increased responsibilities in financial management and analysis.

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What skills are essential for success as a Payment Analyst with the NYC Health Department?

Success as a Payment Analyst at the NYC Health Department requires strong analytical skills, attention to detail, and excellent organizational abilities. Proficiency with financial software, as well as solid communication skills for resolving disputes, are also essential. Familiarity with city regulations and public administration practices can give candidates an edge.

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Common Interview Questions for Payment Analyst
Can you describe your experience with processing invoices and payments?

When answering this question, highlight specific experiences where you’ve successfully processed invoices, including the tools you used and the volume of work you managed. Focus on your attention to detail and any processes you implemented to ensure accuracy.

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How do you handle disputes or discrepancies in financial records?

Demonstrate your conflict resolution skills by sharing a specific example of a dispute you resolved. Discuss your approach to communication and negotiation, and how you ensure all parties are satisfied while adhering to regulations.

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What tools and software are you familiar with in financial management?

Mention specific financial management software you have used, such as PAYRS or Excel. Explain how you've utilized these tools in your previous roles to enhance efficiency and accuracy.

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How do you ensure compliance with city regulations when processing payments?

Discuss your understanding of city regulations and your systematic approach to staying updated. Share any experiences where adherence to compliance directly influenced the success of your projects.

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Can you provide an example of how you improved a financial processing system?

Describe a process improvement you initiated or contributed to, emphasizing the problem you identified, your proposed solution, and the impact it had on the workflow or efficiency.

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What steps do you take to maintain accurate records in your financial processes?

Explain the methods or systems you employ for record-keeping, including any specific file management techniques, software, or checklists that ensure no detail is overlooked.

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How do you prioritize multiple tasks when processing payments?

Discuss your prioritization strategy, emphasizing time management techniques, how you assess urgency, and examples of working under pressure to meet deadlines.

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What is your approach when collaborating with vendors or service providers?

Share your communication style and any experiences where collaboration with vendors had positive outcomes. Emphasize the importance of building professional relationships while maintaining professional standards.

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How do you keep yourself updated on changes in financial regulations and policies?

Talk about specific resources you follow, professional development opportunities you participate in, or associations related to public finance that keep you informed about industry changes.

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Why do you want to work as a Payment Analyst for the NYC Health Department?

Articulate your passion for public health and finance. Explain how the role aligns with your career goals and your desire to contribute positively to the city's healthcare system.

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Our Mission To work to eliminate ageism and ensure the dignity and quality-of-life of New York City’s diverse older adults, and for the support of their caregivers through service, advocacy, and education. Strategic Goals To foster independence...

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DATE POSTED
December 2, 2024

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