Accounts Executive - Accounts Payable

As an Accounts Executive - Accounts Payable with Civica, you will be responsible for processing accounts payable transactions accurately. Your key duties include validating and authorizing invoices, maintaining supplier records, addressing queries, and performing regular reconciliations. You’ll also handle inter-company trading cross-charges and ensure compliance with company regulations in all payments.

To qualify for the Accounts Executive - Accounts Payable role at Civica, candidates should have a minimum of 3 years of relevant experience in accounts payable. Essential skills include attention to detail, effective communication abilities, and proficiency in Microsoft Word and Excel. Being numerate and adept at using technology to manage records effectively is also important.

Civica is dedicated to your professional growth. As an Accounts Executive - Accounts Payable, you will benefit from continuous learning opportunities and skill enhancement through various training initiatives. The company believes in unlocking your full potential and encourages career advancement while contributing to meaningful projects.

The team culture at Civica, especially for the Accounts Executive - Accounts Payable position, is collaborative and inclusive. Civica values diversity and encourages open communication among team members, fostering a supportive work environment. Your contributions will be recognized, and you will have opportunities to work together on impactful projects.

Civica offers a range of benefits to its Accounts Payable employees, including a commitment to work-life balance through flexible working arrangements. You will also have access to learning opportunities, a supportive workplace culture, and benefits aimed at giving back to the community, such as volunteer days through 'Days of Difference'.

When answering, focus on specific methods you use for ensuring accuracy in processing invoices, your experience with software tools, and how you maintain compliance with policies. Mention your experience with different types of payment systems and your approach to resolving discrepancies.

Highlight your time management skills. Explain how you assess the urgency and importance of each task and discuss any tools or strategies you use to keep organized. Examples from your past experiences will strengthen your answer.

Discuss your systematic approach to verifying invoices. You may explain your method for cross-checking invoices against purchase orders, ensuring that authorizations are accurately recorded, and how you ensure compliance with company policies.

Outline your communication strategies for resolving issues. Discuss your approach to understanding the supplier's concern, your steps to investigate the problem, and how you maintain a professional rapport while resolving disputes effectively.

Provide a specific example showcasing your problem-solving abilities. Describe the challenge, the steps you took to address it, and the outcome. This not only reflects your expertise but also your capacity to learn and adapt.

Mention any accounting software or tools you’ve used, like SAP, Oracle, or Excel. Explain how you've utilized these tools to enhance your efficiency and accuracy in managing accounts payable tasks.

Discuss your systematic approach to month-end closures. Include steps like preparing reconciliation schedules, analyzing discrepancies, and collaborating with other departments to ensure accurate reports.

Emphasize the importance of collaboration in accounts payable processes. Explain how teamwork can help resolve issues, contribute to accuracy, and support adherence to deadlines, illustrating your ability to work well within a team.

Talk about your dedication to professional development. Mention subscriptions to industry publications, participation in relevant seminars, or online courses that enhance your understanding of the evolving landscape in accounts payable.

Express your enthusiasm for Civica’s mission and values. Relate your own career goals and how they align with the role you’re applying for, emphasizing how you would contribute to the company’s goals in public service technology.