Accounts Payable Officer (AU Manufacturing, WFH)

As an Accounts Payable Officer at ConnectOS, you will be responsible for a variety of tasks including processing accounts payable transactions, entering job information using job management software, assisting with payroll management, and ensuring compliance with financial and legal obligations. Your role is essential in maintaining accurate financial records and timely reporting, contributing significantly to the organizational workflow and efficiency.

To qualify for the Accounts Payable Officer position at ConnectOS, candidates should have a minimum of three years of accounts payable experience, excellent communication skills, and a keen eye for detail. It's important to be proficient in Microsoft products and familiar with accounting software like QuickBooks and job management systems like Aroflo or Monday.com. Additionally, experience in the manufacturing industry is advantageous.

In the Accounts Payable Officer role at ConnectOS, you will commonly use software applications such as QuickBooks for accounting, Aroflo for job management, and Monday.com for task management. Proficiency in Microsoft Excel is also required for comprehensive reporting and data management, so familiarity with these tools is essential for success in this role.

ConnectOS offers an attractive benefits package for the Accounts Payable Officer role, including medical, dental coverage, and life insurance starting on your first day. Employees enjoy paid vacation and sick leave, a competitive salary package with annual appraisals, and additional perks like a financial assistance program and 13th-month pay, ensuring a balanced work-life experience.

At ConnectOS, the work culture is supportive and collaborative, emphasizing a positive team environment. As an Accounts Payable Officer, you will be part of a team that values quality service and ethical standards. The organization is recognized as a Great Place to Work, promoting work-life balance, professional growth opportunities, and regular company events, making it a fantastic environment to thrive in.

When answering this question, detail your previous roles in accounts payable and highlight specific tasks you've handled. For instance, mention how you've managed vendor payments, reconciled invoices, and maintained financial records. Use examples to illustrate your attention to detail and process improvement initiatives you've implemented.

Discuss the accounting and management software you've used, such as QuickBooks for financial tasks or Aroflo for job management. Explain how you leveraged these tools to streamline processes, enhance reporting accuracy, or improve overall operational efficiency. This will demonstrate your proficiency and adaptability.

Illustrate your organizational skills by sharing your method for prioritizing tasks. You may describe a system like a to-do list or using digital tools to track deadlines. Discuss your experiences handling high-pressure situations, being sure to emphasize your capability to meet deadlines consistently.

Explain your process for maintaining accuracy in data entry, such as double-checking figures, using spreadsheets for cross-referencing, and adhering to established protocols. Share any experiences where your attention to detail mitigated potential errors and improved reporting accuracy.

Select a relevant example that showcases your problem-solving skills. Describe the situation in detail, your approach to resolving the issue, and the outcome. Highlight your efficient communication with team members or vendors and the effectiveness of the solution you implemented.

Share your methods for fostering positive vendor relationships, which could include timely communication, responsiveness to inquiries, and ensuring prompt payment. Discuss how maintaining these relationships can facilitate smoother operations and conflict resolution.

Mention the resources you utilize to stay informed, such as professional online courses, financial news websites, or industry associations. Highlight any recent learning experiences that have positively impacted your work and demonstrate your commitment to compliance and ethical practices.

Honesty and accountability are crucial. Describe the mistake, what steps you took to rectify it, and how you ensured it wouldn't happen again. Emphasize the lessons learned and improvements made, showcasing your ability to grow from challenges.

Research the company's background, values, and services prior to the interview. Discuss your understanding of their offerings in tailored fabrication solutions such as welding and maintenance. This demonstrates your commitment and interest in being part of their team.

Share your motivation for applying, emphasizing how your skills and experience align with the position. Discuss the appeal of working for a recognized great workplace that offers professional growth and a supportive environment, reflecting your values with the company's mission.