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Corporate Operations Support Specialist

Join Our Team as a Corporate Operations Support at E2 Optics!


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E2 Optics, an award-winning woman-owned technology integrator, is looking for a Corporate Operations Support professional to manage administrative tasks and provide operational support. This role will handle a variety of responsibilities, including purchasing, vendor coordination, travel arrangements, project creation, and more. If you're highly organized and proactive, we want you on our team!


Why Join E2 Optics?
  • Award-Winning Culture: We’re one of America’s largest and fastest-growing technology integrators.
  • Innovation-Driven: Our solutions span audiovisual, physical security, structured cabling, and wireless systems.
  • Growth Opportunities: Advance your career in a supportive and dynamic environment.


What You'll Do:
  • Administrative Support: Handle a variety of administrative tasks, including answering calls, managing office supplies, and supporting team initiatives.
  • Purchasing & Vendor Coordination: Manage purchase orders, credit card requests, and vendor/subcontractor services.
  • Travel Coordination: Arrange flights, transportation, and lodging for employees.
  • Project Support: Assist with new project creation and support ongoing branch initiatives.
  • Facilities Management: Ensure the office environment is clean, secure, and organized.
  • Problem-Solving: Address issues like shipment delays or delivery problems promptly and effectively.
  • Certificate Management: Coordinate Certificate of Insurance requests for operations.
  • Team Support: Organize office gatherings and team celebrations. Provide training and support to other team members as needed.


What We're Looking For:
  • Education:
  • High School Diploma required; Associate degree or relevant experience preferred.
  • Experience:
  • 2+ years of general office management or administrative support experience.
  • Experience with operational functions is a plus.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Skills:
  • Attention to Detail: Strong focus on accuracy and organization.
  • Communication Skills: Excellent written and verbal communication.
  • Time Management: Able to manage multiple tasks and deadlines effectively.
  • Adaptability: Comfortable working in a fast-paced, dynamic environment.
  • Team Player: Ability to work independently and collaborate with others.


WHAT WE OFFER:

- Competitive pay

- Opportunities for professional development and career growth.

- BICSI Training Facilities

- A supportive and inclusive work environment.

- Health, dental, and vision insurance.

- Paid time off and holidays.



WORK ENVIRONMENT & PHYSICAL DEMANDS: The standard work environment for this position is an indoors business office and construction environment. Ability to use a computer and/or hand tools while sitting or standing for extended periods of time. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, talk or hear, use hands, stoop, kneel, bend, rotate, push, pull, reach with hands and arms on intermittent to regular basis daily. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 50 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. The employee may be required to work in tight, confided spaces. The employee must demonstrate regular and on-time attendance. There could be a requirement of occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.


DISCLAIMER: The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions. 

An Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Actively recruits qualified women, minorities, disabled and veterans for all positions for which they are qualified.


TEXTING TERMS OF SERVICE: We may send text messages you have consented to receive. Message frequency may vary. You can cancel text messages at any time by texting "STOP". After you send "STOP", we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that phone number, or from any member of our team. If at any time you have questions about the text messages, text "HELP". After you send "HELP" we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply.

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CEO of E2 Optics
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Kristi Alford
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Average salary estimate

$60000 / YEARLY (est.)
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$50000K
$70000K

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What You Should Know About Corporate Operations Support Specialist, E2 Optics

Are you ready to take your organizational skills to the next level? We’re excited to invite you to join us at E2 Optics as a Corporate Operations Support Specialist! At E2 Optics, an acclaimed woman-owned technology integrator, you'll find a dynamic role that encompasses a range of administrative and operational tasks that keep our company running smoothly. Your superb organizational skills will come into play as you manage purchasing, coordinate with vendors, and arrange travel for our amazing team. No day is ever the same here; one minute you could be creating new projects, and the next, ensuring our office environment is clean and inspiring. We pride ourselves on fostering an innovative culture where your contributions are valued, and you’ll have ample opportunities to grow and advance your career. Whether it’s assisting with certificate management or organizing team celebrations, your proactive approach will shine in every aspect. If you have at least two years of administrative experience and a knack for multitasking in a fast-paced setting, then you’re just the person we're looking for at E2 Optics. Plus, we offer competitive pay, professional development, and a supportive work environment. If you’re ready to be part of something bigger, we're eager to see the fresh perspective you can bring to our team!

Frequently Asked Questions (FAQs) for Corporate Operations Support Specialist Role at E2 Optics
What are the main responsibilities of a Corporate Operations Support Specialist at E2 Optics?

As a Corporate Operations Support Specialist at E2 Optics, you'll be responsible for a versatile range of tasks including purchasing, vendor coordination, travel arrangements, managing project creation, and providing essential administrative support. Your role is vital in ensuring a seamless operation that promotes efficiency and teamwork throughout the organization.

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What qualifications do I need to apply for the Corporate Operations Support position at E2 Optics?

To qualify for the Corporate Operations Support Specialist position at E2 Optics, candidates should possess a high school diploma, though an associate degree or relevant experience is preferred. Furthermore, having at least 2 years of experience in office management or administrative support is crucial in enhancing your application.

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How does E2 Optics support professional development for Corporate Operations Support Specialists?

E2 Optics is passionate about employee growth and offers ample opportunities for professional development. As a Corporate Operations Support Specialist, you can expect training programs, participation in BICSI training facilities, and other resources aimed at enhancing your skills and career trajectory in a supportive environment.

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What skills are essential for success as a Corporate Operations Support Specialist at E2 Optics?

Success as a Corporate Operations Support Specialist at E2 Optics hinges on several key skills. Attention to detail, strong communication abilities, proficient time management, and adaptability are crucial. You should also be a capable team player who can effectively balance multiple tasks in a dynamic work environment.

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What is the work environment like for a Corporate Operations Support Specialist at E2 Optics?

At E2 Optics, the work environment for a Corporate Operations Support Specialist is primarily indoor within a business office setting. However, it can extend to a construction environment as well. You will need to be comfortable with physical demands such as lifting and moving objects, in addition to using standard office equipment.

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Common Interview Questions for Corporate Operations Support Specialist
Can you describe your experience with administrative support in a corporate environment?

To effectively answer this question, you should highlight specific examples from your past roles where you provided administrative support. Mention the types of tasks you handled, your contributions to the team, and how your skills improved efficiency. Be sure to demonstrate your organizational abilities and attention to detail.

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How do you prioritize tasks when managing multiple responsibilities?

When addressing this question, it’s important to explain your methods for prioritizing tasks. Discuss techniques you use such as creating to-do lists or utilizing project management software. Share your experience in assessing the urgency and importance of tasks to manage deadlines effectively.

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What tools or software are you familiar with that would be helpful for this role?

In your response, focus on your proficiency with Microsoft Office applications like Word, Excel, and Outlook, as these are vital for the Corporate Operations Support Specialist position at E2 Optics. If you have experience with project management tools or vendor management systems, be sure to mention those as well to showcase your technological competence.

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Describe a time when you successfully resolved a problem in the workplace.

Provide a clear and concise example using the STAR method (Situation, Task, Action, Result). Detail the issue you faced, the actions you took to address it, and the positive outcome it led to. This will illustrate your problem-solving skills and ability to remain calm under pressure.

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How would you handle a situation with a difficult vendor?

When faced with a tough vendor scenario, it’s essential to demonstrate your communication and conflict resolution skills. Discuss strategies such as remaining professional, seeking to understand the vendor's perspective, and finding mutually beneficial solutions. Your goal should be to maintain a positive working relationship.

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What do you understand about the role of a Corporate Operations Support Specialist?

Your answer should reflect an understanding of the various responsibilities this role entails, such as managing administrative tasks, vendor coordination, and supporting project initiatives. Highlight your awareness of its importance to the overall function of the organization and how it fosters team collaboration.

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Can you give an example of successful team collaboration in your previous roles?

When answering this question, describe a specific team project you've worked on, your role in the group, and the contributions that led to its success. Emphasize your collaborative skills and how you contribute to a positive team dynamic, particularly in high-pressure environments.

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How do you ensure accuracy in your work?

Demonstrate your focus on attention to detail. Discuss methods you use to double-check your work, such as reviewing documents before submission or implementing checklists for tasks. Providing examples of how accuracy in your work positively impacted projects will strengthen your answer.

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What motivates you to excel in support roles like the one at E2 Optics?

Describe your passion for helping others succeed, as well as your drive to create efficiency within a team. Your motivation may stem from seeing the impact of your work on the team’s success or a commitment to fostering a positive workplace culture.

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Why are you interested in working with E2 Optics as a Corporate Operations Support Specialist?

In your response, highlight what attracts you to E2 Optics, such as the company culture, growth opportunities, or its emphasis on innovation. Show that you’ve done your research and genuinely appreciate the organization’s mission and values, making it clear why you would be an excellent fit.

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E2 Optics is an award-winning woman-owned, low voltage IT solutions provider. We specialize in Data Centers, Structured Cabling, Audio Visual, Video, Electronic Security, and Wireless/DAS solutions. At-A-Glance • Founded in 2010 • WOSB, WBENC, SB...

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Full-time, on-site
DATE POSTED
December 30, 2024

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