Accounts Payable Administrator

Description

Earth Systems: Your Trusted Partner in Geotechnical Excellence

With a rich history of providing a full spectrum of geotechnical, geology, environmental consulting, materials testing, and special inspection services since 1969, Earth Systems is deeply rooted within our communities. Our foundation is our people. We embrace our diverse staff of highly skilled professionals who have a wide range of backgrounds, experience, and talents. At each of our 10 offices throughout California, we foster a collaborative teamwork environment and empower our team with the freedom to steer their projects and career paths.

Step into a position where your passion and expertise can thrive and see why our average employee tenure is over 11 years!

We are currently recruiting for a detail oriented and self-motivated Accounts Payable Administrator based out of our corporate office in San Luis Obispo.

The Accounts Payable Administrator is responsible for the timely and accurate data capture of vendor invoices, credit memos, adjustments and department coding. The Accounts Payable Administrator will be responsible for auditing internal reports for accuracy and corrective action as necessary. This position will also distribute all A/P correspondence to appropriate personnel, interface with vendors, and perform all clerical duties associated with the position and in support of Corporate Services.

Essential Accounts Payable Duties and Responsibilities:

• Evaluate current AP processes and identify areas of improvement.

• Guide the implementation of modern AP technologies and software solutions.

• Code, accrue, and pay accounts payable invoices.

• Expense sheet processing.

• Maintain and track vendor records, including W-9 Forms and Certificates of Liability Insurance.

• Monitor, review, and upload reproduction activity.

• Manage company issued credit cards.

• Champion annual filings related to accounts payable, including flagging invoices for use tax and 1099 processing.

• Manage Business License renewals

Essential Office Duties and Responsibilities:

• Order supplies and monitor office inventory.

• Pick up and distribute mail.

• Prepare shipments.

• Manage storage and copier services.

• Other duties may be assigned.

Qualifications:

• Strong organizational skills and attention to detail.

• Understanding of finance policies and procedures.

• Ability to work independently and collaboratively with co-workers.

• Effective oral and written communication skills.

• Ability to multi-task and prioritize to meet daily, weekly, and month-end deadlines.

• Must have strong problem solving and decision-making skills.

• Proficient in MS Office.

• Knowledge of ERP systems.

Education and Experience:

• Minimum 3 years of experience in a dedicated AP capacity required.

• Bachelor’s degree in finance, business administration or a related field or equivalent experience.

• Proven experience with AP modernization tools and technologies.

What we offer:

• Competitive salary

• Bundled Medical/Vision/Dental Plan options (including a 100% Employer Paid plan option & up to 50% dependent paid)

• Employer sponsored life and AD&D coverage

• Employer sponsored long-term disability insurance

• Generous PTO

• Paid holidays

• Employee Assistance Program

• 401(k) retirement plan with employer matching

• Flexible Spending Accounts

• Health Savings Account

• License/Certification and continuing education reimbursement

• Dynamic work environment with a focus on teamwork and collaboration.

Join us at Earth Systems and be a part of a team that values excellence in geotechnical engineering!

The expected pay range for this position is $25-30. Exact rate is dependent on several factors such as experience, skills, education/certifications, and geographic location.

Employment conditioned upon the satisfactory completion of a post-offer background check, review of Motor Vehicle Records, drug screening, and a medical evaluation appropriate to the position.

Earth Systems is an Equal Opportunity/Affirmative Action Employer.

Earth Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.