Project Entry Clerk

As a Project Entry Clerk at East Coast Metal Structures, your main responsibilities will include entering project data into our database with precision and timeliness, assisting project managers with necessary documentation and data management, and ensuring that both electronic and physical project files are well-organized. Additionally, you'll review and verify project data for accuracy and generate reports that reflect project status and metrics.

To qualify for the Project Entry Clerk position at East Coast Metal Structures, candidates should possess a high school diploma or equivalent, with an associate's degree preferred. Proven experience in data entry or administrative support, particularly in the construction industry, is essential. We also seek applicants with excellent organizational skills, a strong attention to detail, and proficiency in Microsoft Office Suite and data entry software.

Success as a Project Entry Clerk at East Coast Metal Structures requires a strong attention to detail, excellent organizational and time management abilities, and effective communication skills—both written and verbal. The ability to work independently while also collaborating within a team during a fast-paced environment is crucial to thrive in this role.

East Coast Metal Structures offers a competitive benefits package for Project Entry Clerks, which includes a Health Care Plan covering medical, dental, and vision options, a Retirement Plan with 401k and IRA options, life insurance (basic, voluntary, and AD&D), and generous paid time off for vacation, sick days, and public holidays. We believe in taking care of our team members while they take care of our projects.

A Project Entry Clerk plays a supportive role for project managers at East Coast Metal Structures by assisting in the management of project documentation and data-related tasks. This includes organizing files, coordinating with different departments to gather needed information, and helping generate insightful reports that aid in tracking project progress and metrics.

When answering this question, focus on relevant experiences where you managed data entry tasks. Emphasize your attention to detail, accuracy, and the software tools you used. Highlight specific projects or scenarios that demonstrate your ability to maintain data integrity.

In your response, mention methods you adopt to cross-check data, such as double-checking entries, utilizing validation tools, or keeping organized records. Sharing a previous instance where you caught an error before it became an issue can also illustrate your commitment to accuracy.

To answer this, discuss your approach to task organization, like using to-do lists or prioritizing urgent tasks first. Provide an example of a time you effectively managed multiple deadlines and how you ensured high-quality work.

Highlight your collaborative experiences by describing a team project you contributed to, emphasizing your role as a Project Entry Clerk. Discuss how you ensured smooth communication and how your contributions helped the team succeed.

Mention the specific software you’ve used, such as Microsoft Excel, Google Sheets, or any specialized data entry software. Explain your familiarity with essential functions or features that are relevant to the Project Entry Clerk position.

Detail your adaptability by explaining a situation where project requirements shifted. Highlight your ability to stay flexible and ensure your data management kept pace with changing priorities, maintaining high accuracy even through transitions.

When addressing this question, express your passion for the construction industry and how you admire East Coast Metal Structures’ reputation. Discuss your desire to contribute to meaningful projects and how this role aligns with your career goals.

Explain techniques you utilize to stay focused, such as taking short breaks, setting time limits, or employing music to keep your mind engaged. Illustrating a time when you maintained accuracy over lengthy data entry can also be effective.

Share a specific example where you spotted and resolved an issue. Explain how you approached the problem, what corrective actions you took, and how you improved data management processes moving forward.

In your response, highlight the critical importance of accuracy and attention to detail in the data entry process. Discuss how these elements support the larger goals of project management and overall company efficiency.