Office Coordinator
Overview
Responsible for coordinating operations and activities of the office of the Department Chair and other administrative tasks as assigned in the department of surgery.
Responsibilities
Manages and coordinates the chairman’s personal and professional calendar
Reviews and evaluates all requests and communications forwarded to the chair and where appropriate, summarizes, prepares responses and/or redirects to appropriate channel
Coordinates all internal and external meetings
Coordinates and assists in preparation for meetings
Prepares documents/reports/correspondence from dictation and/or written notes
Prepares weekly management reports as needed
Anticipates needs, problems, critical issues and opportunities as they arise and advises Chair accordingly
Handles sensitive and confidential information with complete discretion
Creates and maintains the filing systems
Creates and maintains presentations and reports, using MS word, MS excel, MS Power Point
Handles all travel arrangements
Creates and maintains budgets and reconciles all expense reports for the chairman’s legal invoices and all other reimbursements due to the chairman
Perform all administrative duties as assigned and needed by the Chair or Associate Chair of Finance & Administration
Other duties as assigned
Qualifications
Associate’s degree or any combination of education is preferred, training, and administrative office management with increasing responsibility required.
Location : Location
US-VA-NorfolkAverage salary estimate
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