Office Manager/Executive Assistant

About Eight Sleep

Eight Sleep is the world’s first sleep fitness company. Our mission is to fuel human potential through optimal sleep. We use innovative technology, detailed design, and proven science and data to personalize and improve each night for everybody—changing the way people sleep forever and for the better. 

With our flagship product, the Pod, we are addressing critical sleep issues such as temperature regulation, bed elevation, snoring reduction, and the wake-up experience. Hundreds of thousands of customers around the world sleep better every night thanks to the Pod.

But we’re just getting started. We’re committed to developing more groundbreaking products to tackle additional sleep problems, changing the role sleep plays in our lives forever. We’re excited about the journey ahead and the impact we can make as we continue to innovate and expand our offerings to fulfill our mission.

We are backed by leading Silicon Valley investors like YC Combinator, Founders Fund, Valor, and Khosla Ventures, and we have been recognized as one of Fast Company’s Most Innovative Companies in 2018, 2022, and 2023.The Pod was also recognized two years in a row by TIME's “Best Inventions of the Year.” We currently sell the Pod in the United States, Canada, the United Kingdom, Europe, and Australia.

Before you apply

Eight Sleep is an intense environment: we’re demanding and ambitious, which means we ask a lot of ourselves and one another. This means fantastic learning, achievements, and career growth, but it also requires a significant commitment. Our dedication, drive, and intensity rivals those of Olympic athletes. At Eight Sleep, we have Kobe Bryant’s mamba mentality - we always aim to be at the best 1% of what we do. If you’re looking for a 9-5, this is not for you. Our employees report working up to 60 hours per week. If you want to be challenged and pushed harder than ever before, we invite you to apply. 

The role

We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors.  This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri).

How you’ll contribute

• Facility Management: Ensure the office space is well-maintained, organized, and conducive to a productive work environment. 

• Vendor Management: Coordinate with vendors for services such as cleaning, maintenance, and office supplies.

• Supplies and Inventory: Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.

• Administrative Support: Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed.

• Expense Management: Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.

• Event Coordination: Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.

• Employee Support: Assist with onboarding new employees, including workspace setup, IT support coordination.

• Front Desk Operations: Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments.

• Ad-hoc Projects: Take on special projects as needed to support company growth and strategic initiatives.Help with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required.

What you need to succeed

• 2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment.

• Experience with executive calendaring and support in a remote environment

• Strong organizational and multitasking skills with exceptional attention to detail.

• Proactive problem solver who can handle multiple projects and deadlines with little supervision.

• Excellent written and verbal communication skills.

• Ability to manage sensitive and confidential information with discretion.

• Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.).

• Strong interpersonal skills, with a professional, positive, and approachable attitude.

• Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities.

• Experience with basic budget management and office supply ordering is a plus.

• A passion for startup culture and a collaborative mindset.

• NY based with the ability and enthusiasm to work in office Monday-Friday

Why join Eight Sleep?

Innovation in a culture of excellence

Join us in a workplace where innovation isn’t just encouraged - it’s a standard. Our flagship product, the Pod, is a testament to our culture of excellence, beloved by hundreds of thousands of customers worldwide. At Eight Sleep, you will be part of a team that continuously pushes the boundaries of technology in sleep fitness.

Immediate responsibility and accelerated career growth

From your first day, you’ll take on substantial responsibilities that have a direct impact on our core business and product success. We are a small team that empowers you to own your projects and see the tangible effects of your efforts, enhancing both your professional growth and our company’s trajectory. Your path will be challenging but rewarding, perfect for those who thrive in fast-paced environments aiming for high standards.

Collaboration with exceptional talent

Work alongside other bright minds like you: at Eight Sleep exceptional intelligence and a passion for breakthroughs are the norms. Our team members are not only experts in their fields but also avid innovators who thrive in our dynamic, fast-paced environment.

Equitable compensation and continuous equity investment

We extend equity participation to every full-time team member, recognizing and rewarding your direct contributions to our success. This includes periodic equity refreshments based on performance, ensuring that as Eight Sleep grows and succeeds, so do you – perfectly aligning your achievements with the broader triumphs of the company. Pay grows rapidly as you accumulate experience with Eight Sleep and translate it into concrete impact.

Your own Pod - and other great benefits

Every Eight Sleep employee receives the very product that defines our mission: a Pod of their own. If you join us you’ll get your own Pod, along with*:

• Full access to health, vision, and dental insurance for you and your dependents

• Supplemental life insurance

• Flexible PTO

• Commuter benefits to ease your daily commute

• Paid parental leave

*List of benefits may vary depending on your location