Accounting & Financial Operations Coordinator

The National Food Lab is a fast-growing company with a vision to be the destination for tailored solutions for the food industry – beginning to end.   Our mission is to provide services that help food, beverage, and supplement companies deliver safe, healthy and successful products.  We seek to make a positive impact in the advancement of food safety, quality and nutrition, fulfilling our corporate promise – to improve health and improve lives.

The National Food Lab’s best-in-class consumer and sensory research capabilities employ a variety of quantitative and qualitative consumer and sensory research techniques to help our clients make products consumers love.  We help our clients:

• Develop new product ideas
• Re-energize a well-established product
• Assess product-concept fit or packaging effectiveness
• Understand the product, brand and category competitive landscapes
• Present objective results to management

Overview:

Reporting to the Accounting & Financial Controller, this position will play a key role in financial operations to support the Controller by managing payments, invoicing, and the reconciliation processes management through operational reports. Additionally, this position will assist with financial reporting, shared inbox management, and project bid tracking, contributing to overall financial efficiency and accuracy.

Detailed:

• Generate and process customer invoices while ensuring they align with signed statements of work; proactively collaborate with project owners to gather all necessary documentation and ensure accuracy.
• Manage accounts receivable by ensuring timely payments, actively following up on overdue accounts, and working closely with customers and internal teams to resolve any payment issues.
• Co-manage the project operations dashboard, monitoring and updating it with closed client bids and project change controls, ensuring seamless collaboration and accuracy with project owners.
• Prepare and distribute key financial and operational reports, including Weekly AR Aging Reports, Client YTD Revenue, and Time in Active Projects, to provide insights and support decision-making.
• Prepare respondent checks and reconcile projects for consumer tests, ensuring accuracy and timely processing.
• Contributes significantly to the launch of an emerging gift card management program designed to be innovative, modern, and industry-leading
• Perform other duties as assigned, including ad-hoc reporting and analysis

Education/Backround & Software Requirements:

• An Accounting certificate or degree, and/or a minimum of 1 year of experience in Billing, Accounts Receivable, or Collections (education and experience may substitute for one another).
• Advanced computer proficiency, including Outlook, Excel, and Word that extends to having a strong analytical and problem-solving mindset.

Working & personality traits/style(s) that can be consistently reflected:

• Demonstrates a self-directed, problem-solving mindset with the ability to view mistakes as opportunities for growth and learning.
• Displays confidence as a fast learner who thrives in a trusting work environment and understands the importance of working independently with minimal direction.
• Positive attitude with strong interpersonal and communication skills; personable and approachable
• Exhibits skills with organization, attention to detail, flexibility and learning agility

This position is structured as a hybrid work model. Expectations will be working in the office onsite, 3 times a week, with 2 days a week working from home. Home is set-up with appropriate work-standards that allow focus and productivity that will work best for this individual. This position begins with a salary of $55,000 annually.

Work Enviroment & Physical Demands:

The work environment characteristics and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; sit and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 35 pounds (50 lbs. with assistance).
• The employee must have the ability to stand for long periods of time.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The noise level in the work environment is usually moderate.

Eurofins USA Food Testing is a Disabled and Veteran Equal Employment Opportunity employer.