Executive Assistant

Equinix is the world’s digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 20 years of continuous growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,100 networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success.

Job Summary

We are seeking a bright and enthusiastic professional for the role of Executive Assistant, Sales to join our Sales team. The successful candidate will thrive in a dynamic environment, be proactive and resourceful, and have a customer-service mentality. The Executive Assistant, Sales will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and experience managing competing priorities on a daily basis.

Responsibilities

• Supports 3 Sales VPs wiall administrative duties

• Manage calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner

• Build and leverage collaborative relationships with other Executive Assistants across the company in particular to organize critical meetings

• Prepare, review and track expense reports

• Organize meetings and develop meeting materials (such as presentations and reports) as needed

• Plan and organize special events, including team offsites (generally 1-2 events per year per executive)

• Coordinate special projects as needed

• Create/modify travel itineraries as needed, including coordinating with our travel agency

• Maintain confidentiality of highly sensitive information

• Manage complex office administrative work requiring the use of independent judgment and initiative

• Support department-wide initiatives

• Create and issue BoardVantage documents for Mid-Qtr Audit committee (VP, Business Assurance Services) and Dividend Committee meetings (SVP, Finance Services)

• Create PO/PR’s for all the teams as needed in COUPA

• Print, scan documents needing wet signatures for all Executives in a timely manner.

• Adhoc requests and other duties as assigned based on the skills and capabilities of the individual

Qualifications

• 5+ years experience supporting multiple executives preferred

• Proficiency in Microsoft Office- Outlook, PowerPoint, Word, Excel

• Coupa (procurement) and Concur (Travel) experience desired

• Experience with expense reporting and PO management

• Experience with scheduling meetings, travel, events (virtual and in-person)

• Experience in negotiating with event location vendors

• Highly organized, resourceful and proactive

• Communication and relationship- focused

• Flexibility when needed on working hours (particularly over quarter ends)

• Excellent written and verbal communication skills

• Experience working in a culturally diverse and global company preferred

• Availability to work in our Frisco office 1-2 times per week

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you need assistance in applying for an open position, you may send an email to Staffing@equinix.com. Please provide your contact information and let us know how we can assist you.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.