Executive Assistant

Currently, we are seeking an experienced Executive Administrative Assistant to support the VP of HR for the Global Corporate Functions and the VP of Global HR Operations. For this role, we are looking for a team-oriented, highly organized and proactive individual to provide a full range of administrative support to two of our Global HR leaders. The ideal candidate will have organizational skills and a think customer mindset.

Executive Assistants at Kimberly-Clark provide a broad range of skilled and confidential administrative support to ensure smooth operation of the business. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization and a high level of confidentiality is a key asset for the position.

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU. In this role, you will:

• Provide a high level of executive administrative skills, normally acquired through an accredited college and/or prior work experience. This individual also handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities of the executive. Operate independently in absence of the Executives, calling on staff when required. Assist and advise the Executives of any problems arising during absence.
• Manage/coordinate Global Functions HR and HR Operations leadership team programs and activities, including status and action logs, timelines, and deliverables. Provide support to coordinate and distribute communications as part of our strategy deployment and customer engagement plans (newsletter, innovation sessions, etc).
• Maintain a comprehensive understanding of department policies, procedures and department members’ methods of operation to effectively and efficiently conduct duties and responsibilities. Set priorities independently. Often is the point person for department requests for information, requiring knowledge of the people and roles in the organization.
• Manage the Executives’ calendar, responding to requests for time and rescheduling when necessary. Make appointments, domestic and international travel arrangements, assembles packets of information and prepares materials including itineraries.
• Help prepare the executives for department, staff and other meetings including creating agendas, preparing any meeting materials/scorecards and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.
• Draft and type non-routine letters, memos, documents and various reports requiring knowledge of methods, procedures, policies and organization for senior management’s signature. This material may require familiarity with commonly used business and technical expressions used by assigned function.
• Receive, sort, distribute, open and screen incoming email, mail and faxes. Categorize and prioritize response needed. Use initiative to prepare responses for signature and to assemble background information from many sources. Summarize lengthy correspondence, highlighting key sentences and topics. Follow up to ensure that proper and timely action is taken.
• Maintain accurate records and files for easy retrieval when information is requested or needed.
• Order department office supplies and equipment. Prepare and submit requisitions per KC policy and procedures.
• Manage reconciliation of a corporate credit cards for self and Executives, working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.
• Other duties as assigned.

The successful candidate will join the Kimberly Clark Corporate Human Resources Team and report to the VP of Corporate Functions and the Global Head of HR Operations.

Led by Purpose. Driven by You.

About You

You’re driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. To succeed in this role, you will need the following qualifications:

Education & Experience

• 8 to 10 years or more administrative support in a corporate environment, supporting executive level leaders (i.e., Vice Presidents)
• 2 years college or equivalent experience

Required Skills:

• Outstanding ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management and global partners, both verbally and in writing
• The flexibility and resiliency to work well under pressure, maintain confidentiality, and quickly adapt to rapidly changing needs and priorities
• Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and SharePoint.
• Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures, as well as a functional knowledge of a professional services environment.
• Skype for Business, SAP, ION, Workday and web based (Concur) travel and expense reporting system knowledge a plus.

Role is based in either our Dallas World Headquarters or our Chicago Commercial Center with a hybrid work approach, balancing time in office and time at home.

Total Benefits

For a complete overview, see www.mykcbenefits.com

Hybrid Work Arrangements: You’re looking to make a difference. When and where it works best for you. And at Kimberly Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works, flexible work (hybrid) arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

Veterans and members of the Reserve and Guard are highly encouraged to apply.

For Kimberly-Clark to grow and prosper,

we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

Additional information about the compensation and benefits for this role are available upon request. You may contact 866-444-4516 or kcchrprod@service-now.com for assistance. You must include the six-digit Job # with your request.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

This role is available for local candidates already authorized to work in the role’s country only. K-C will not provide relocation support for this role.