Bookkeeper / Office Assistant

Bookkeeper / Office Assistant (Full-Time)

Industry: Non-profit organization specializing in SBA 504 loans

Compensation: Annual salary + generous benefits package (see details below)

Location: On-site in Tallahassee, FL

Summary of Qualifications:

• 2+ years of relevant experience with bookkeeping or accounting
• High school diploma or GED (required)
• Associate's or Bachelor's degree in a related field (preferred)
• Proficiency using QuickBooks (particularly the desktop version) or some sort of accounting software
• Proficiency using Microsoft Excel

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Full Job Description:

About us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with offices in Tallahassee, FL; Jacksonville, FL; and Melbourne, FL. When applying for a new job, we feel that it's important for you to know about the workplace culture. You can read about Our Story on our website. At FFCFC, our mission is to drive economic development and job creation by helping small business access capital through the SBA 504 loan program. We are especially proud of our goal with increasing lending assistance to minority, rural, and women-owned small businesses. FFCFC is a stable and growing non-profit organization, and we have a lot of pride in our achievements and in our mission. Our workplace is a smaller office environment, so you get to know everyone in the office (i.e. you won't just be a "number").

About this position: We are seeking a motivated Bookkeeper / Office Assistant to join our team in Tallahassee, FL. Primary responsibilities include handling bookkeeping tasks in QuickBooks and managing banking activities (reconciliations, ACH schedules, EFT entries, etc), as well as coordinating program processes (things like scheduling, preparing documents, and managing disbursements). Additionally, the Bookkeeper / Office Assistant supports report preparation and distribution, and addresses public inquiries related to SBA loans.

We are specifically looking for someone who:

• Is extremely detail-oriented and organized
• Has a strong work ethic and has a sense of urgency
• Is smart and trainable
• Has the ability to adapt to changing business needs
• Is proactive and dependable
• Loves working as a team player and collaborating
• Is good at prioritizing, organizing, and performing multiple work assignments simultaneously
• Is looking for more than just a "job" and wants a stable career with a growing company
• Wants to work for a company that has a higher purpose than simply making a profit
• Currently lives in Tallahassee, FL or is willing to relocate here

If these qualities describe you, please read on!

Essential Functions for the Bookkeeper / Office Assistant:

• Perform bank reconciliations
• Code items in Quickbooks
• Establish and manage ACH schedules
• Enter EFTs through online banking portal
• Oversee general ledger, investigating discrepancies and confirming accuracy
• Prepare, distribute, and/or submit recurring reports
• Pull financial data as requested by management or third party CPA
• Assist with administrative duties such as scheduling and document preparation
• Respond to public inquiries regarding corporately-administered loan programs

The ideal candidate is someone who:

• Has at least two (2) years of professional bookkeeping or accounting experience
• Has a high-level of proficiency with Quickbooks (preferably the desktop version of Quickbooks)
• Has earned a high school diploma or equivalent (required)
• Has an Associate's or Bachelor's degree in finance, accounting, or a related subject (preferred)
• Is proficient using Microsoft Excel
• Has professional communication skills and can maintain effective working relationships
• Is available to work full-time Monday - Friday, 8am - 5pm, in our Tallahassee, FL office
• Can pass a rigorous criminal background check

Here at FFCFC, we understand that highly satisfied employees are key to a thriving business. This is why we offer:

• A competitive annual salary dependent on the amount of relevant work experience you possess
• Simple IRA contributions by FFCFC that total up to 25% of your annual salary (this number varies by year, but is typically no less than 20%)
• A workplace culture that supports collaboration, teamwork, training, and professional growth
• A tight team environment where you get to know all of your colleagues (i.e. you're not just a number)
• 100% employer-paid individual health insurance through Capital Health Plan (partial coverage for family/dependent plans)
• 100% employer-paid dental insurance
• 100% employer-paid life and long-term disability insurance
• Optional vision insurance
• Voluntary flexible spending account (FSA)
• 12 vacation days and 10 sick days accrued each year
• Seven (7) paid holidays each year

If you think you’d be a good fit, we’d love to see you apply!

You do not need to contact our office about the status of your application; if we are interested in having you proceed through our applicant vetting process, we will contact you by email.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer.