File Clerk

Notes to applicants:

• Most roles at Dimensional will be part of our best-of-both hybrid working model. This includes working together in the office on Tuesdays, Wednesdays and Thursdays, and choosing to work where one works best on Mondays and Fridays. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
• Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.
• Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.

Job Description:
Dimensional is seeking a file clerk to maintain our legal files and provide administrative support for our paralegal team. This position will be based in Austin and expected to come on-site five days per week. This position will report to the Senior Paralegal and Vice President.

Responsibilities:

• Serve as primary owner of and expert on our filing system, which includes maintaining consistency of the files, seeking opportunities for improvement, and assisting members of the legal group with locating files as needed.

• Oversee the filing process lifecycle, from document intake and assessment to cataloging and hard copy folder maintenance.

• Update physical and electronic legal files promptly and accurately in accordance with filing procedures.

• Maintain an index of company contracts, policies, and agreements.

• Work with members of the legal department to redact agreements before uploading to a secondary document repository for other groups within the firm (Apttus).

• Assist the paralegal team with general administration, such as the compilation and binding of board packs, updating internal reference documents, and processing mail and vendor invoices.

• Other special projects and general administration, as needed.

Qualifications:

• Strong communication skills (verbal and written).

• Self-starter who is extremely detail oriented, professional, and takes a proactive approach to projects.

• Experience or deep interest in creating organizational systems.

• Capable of managing multiple projects and meeting critical internal and external deadlines.

• Able to work independently as well as collaboratively, to coordinate workflow with team members.

• Experience as a Legal Assistant/Legal File Clerk a strong plus.

• Bachelor’s degree preferred.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Knowledge of document management and comparison software (iManage, Workshare, Apttus) and Adobe Acrobat preferred.

Dimensional offers a variety of programs to help take care of you, your family, and your career, including comprehensive benefits, educational initiatives, and special celebrations of our history, culture, and growth.

It is the policy of the Company to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, creed, sex, gender, gender identity, gender expression, national origin, age, disability, genetic information, ancestry, medical condition, marital status, covered veteran status, citizenship status, sexual orientation, or any other protected status. This policy applies to all areas of employment including recruitment, hiring, training, job assignment, promotion, compensation, benefits, transfer, discipline, termination, and social and recreational programs.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Work Location: In person