Administrative Assistant – Engineering

As an Administrative Assistant at Gatik, you will manage complex calendars, coordinate meetings, and serve as the primary point of contact for the Engineering team. Your responsibilities will also include organizing team events, facilitating travel arrangements, and monitoring project progress. With strong communication and multitasking skills, you'll ensure that our Chief Engineer and Chief Technology Officer can focus on what they do best while you help streamline daily operations.

Candidates applying for the Administrative Assistant position at Gatik should ideally have at least 3 years of administrative experience, particularly in supporting executives or technical teams. Proficiency in calendar management tools and productivity software is important, along with strong organizational and time management skills. Experience in a startup environment is preferred, showcasing the ability to handle multiple priorities effectively.

At Gatik, you'll find a collaborative and inclusive culture that emphasizes respect, agility, and sustainability. Our team consists of diverse backgrounds united by a shared vision of innovation in autonomous transportation. As an Administrative Assistant, you'll be part of a community that values professional growth and fosters opportunities for every team member to thrive.

The Administrative Assistant role at Gatik is an onsite position based in Mountain View, CA. As a critical support team member, your presence in the office will facilitate real-time collaboration and communication with the Chief Engineer, Chief Technology Officer, and the Engineering team. We believe that working together in person enhances productivity and team dynamics.

Gatik is dedicated to the professional growth of its employees, including Administrative Assistants. We offer various opportunities for learning and development, encouraging our team members to expand their skills and expertise. Regular feedback sessions, mentorship programs, and access to training resources help ensure you have the support you need to advance in your career while contributing to our mission.

When answering this question, emphasize your organizational skills and detail your approach to handling conflicting priorities. Share specific examples where you've successfully coordinated complex schedules, perhaps mentioning tools you used, such as Google Calendar, to keep everything organized.

Discuss your method for prioritizing tasks based on urgency and importance. You might mention the use of project management tools or your personal strategy for keeping track of tasks and deadlines, demonstrating your ability to juggle multiple responsibilities effectively.

Highlight your approach to communication, focusing on clarity and transparency. You could share examples of how you've maintained clear communication lines, ensured everyone is on the same page during projects, and how you adapt your communication style to suit different audiences within the organization.

This is your chance to showcase your problem-solving skills. Provide a specific example where you effectively managed an unexpected change, detailing the steps you took to mitigate any potential disruptions and ensure the event or meeting was still successful.

Discuss your understanding of confidentiality protocols and how you apply them in your work. Provide examples of situations where you've ensured sensitive information remains confidential, highlighting the importance of trust in your role as an Administrative Assistant.

List the tools you're familiar with, such as the Microsoft Office Suite, Google Workspace, Slack, or Jira. Mention specific examples of how you've utilized these tools to improve your productivity and efficiency in previous roles.

Give examples of stressful situations you've faced and how you applied time management and communication skills to navigate them. Show that you remain calm under pressure and can effectively prioritize tasks to meet deadlines.

Define the qualities you think are essential, such as attention to detail, adaptability, and strong interpersonal skills. Use specific examples of how you've demonstrated these qualities in past roles to support your claims.

Share your systematic approach to event planning, discussing how you tackle logistics, budgeting, and communication. Providing an example of a successful event that you organized can illustrate your capability in this area.

Articulate your enthusiasm for the role and the company. Mention Gatik's innovative position in the autonomous vehicle industry and how you believe your skills and ambitions align with their mission, making it an ideal workplace for your professional growth.