Administrative Assistant 2nd shift

As an Administrative Assistant at Renewal by Andersen, your key responsibilities will include managing data entry tasks, ensuring the accuracy of reports, overseeing multiple shared mailboxes, and providing essential front desk services. You will also communicate with different departments within our call center and coordinate meetings or assist with various projects as needed.

To qualify for the Administrative Assistant role at the Esler Companies, you should have experience with Microsoft Outlook and other Microsoft products, with a strong emphasis on reporting and data integrity. A high school diploma or equivalent is mandatory, along with being detail-oriented, communicative, organized, and adaptable.

No prior experience is required for the Administrative Assistant position at Renewal by Andersen, as this is an entry-level opportunity. However, familiarity with Microsoft products and a passion for learning and team collaboration will significantly benefit you in this role.

The Esler Companies offers both full-time and part-time hours for the Administrative Assistant role, with a preference towards 2nd shift candidates. This flexibility allows you to find a schedule that best fits your personal and professional life.

As an Administrative Assistant at Renewal by Andersen, you will enjoy a comprehensive benefits package that includes medical, dental, and vision insurance, a teammate assistance plan, tuition reimbursement, a 401k plan with a match, paid time off, and company-paid holidays. We aim to support our team members for their dedication and hard work!

In an Administrative Assistant role, I prioritize tasks by assessing their urgency and importance. I often use a task management system to keep track of deadlines and to ensure nothing falls through the cracks. Communication with my team about priorities is also key, as it allows us to support each other in meeting collective goals.

Certainly! In a previous role, I encountered a late report submission that could have delayed a project. I quickly communicated with the relevant team member to understand the issue, offered assistance, and ensured that our manager was informed of the situation while we worked on a solution. This collaboration helped us meet our deadlines.

I have used various tools like Microsoft Excel and Google Sheets for data entry. To ensure accuracy, I always double-check my input against the source data and use built-in tools' validation features to catch errors early. Additionally, I believe creating a systematic approach to data entry helps maintain accuracy.

I manage stress and tight deadlines by staying organized and breaking tasks into manageable parts. I practice time management techniques, like the Pomodoro technique, to maintain focus and efficiency. When necessary, I reach out for help or negotiate deadlines to ensure deliverables meet expectations.

I have extensive experience with Microsoft Office products, particularly Outlook for email communication, Excel for data management and reporting, and Word for document creation. I am comfortable using formulas in Excel to manage data effectively and know the ins and outs of each application to streamline workflows.

In a previous position, our team underwent a major software transition. I took the initiative to familiarize myself with the new software before its launch, helping my team adapt quickly. I organized training sessions and shared resources to support everyone in the transition, demonstrating my adaptability and commitment to teamwork.

I understand that the Esler Companies is a prominent name in the window-replacement industry through its affiliation with Renewal by Andersen, a trusted brand. I value their commitment to positive workplace culture and career development, which resonates with my desire to grow within a supportive organization.

I prioritize open and friendly communication with coworkers by actively listening and providing constructive feedback. Building rapport is essential, so I engage with my team, check in regularly, and ensure that I am approachable, fostering an inclusive environment where everyone feels valued.

To stay organized, I always keep a to-do list that I update daily based on priorities. I use digital tools and folders for file management and set reminders for important deadlines. Regularly reviewing my task list helps me maintain focus and avoid last-minute rushes.

Maintaining confidentiality and professionalism is vital in an administrative role. I ensure that sensitive information is stored securely and that I only share it with authorized personnel. I also always uphold a professional demeanor, regardless of the situation, as it reflects positively on the organization.