Administrative Assistant/Intake Coordinator
We are seeking a proactive and organized Administrative Assistant/Intake Coordinator to join our team in Passaic, NJ. This is a part-time (30 hour work-week), in-person position, ideal for someone who thrives in a collaborative and dynamic work environment.
Key Responsibilities
- Office Management:
- Oversee day-to-day office operations, ensuring efficiency and organization.
- Maintain office supplies and equipment, handling inventory and reordering as needed.
- Scheduling & Coordination:
- Manage calendars for staff and coordinate client appointments.
- Ensure schedules are streamlined and any conflicts are resolved efficiently.
- Intake Coordination:
- Serve as the first point of contact for new clients, collecting and verifying necessary information.
- Ensure all required documentation is completed and properly filed.
- Administrative Support:
- Handle correspondence, emails, and phone calls professionally and in a timely manner.
- Assist with data entry, filing, and maintaining organized records.
- Support team projects and assist in meeting deadlines.
- Team Collaboration:
- Work closely with staff to ensure smooth communication and coordination.
- Actively contribute to maintaining a positive and team-oriented office environment.
Qualifications:
- Previous experience in administrative roles, preferably in an office setting.
- Strong organizational and time-management skills with attention to detail.
- Self-motivated and able to take initiative without constant supervision.
- Proficient in Google Suite and other office software.
- Excellent communication skills, both verbal and written.
- Friendly, approachable, and a team player.
Benefits of Joining Our Team:
- Flexible 30-hour work week.
- Competitive pay of $22-$25/hour.
- Opportunity to contribute to a supportive and collaborative work environment.
Average salary estimate
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