Tax Administrative Assistant

WHY we get up in the morning

At GHJ we help our people and clients pursue their passions, build thriving businesses, and create a better future.

WHAT we believe

We believe that collaboration is the foundation for success. We work as a business advocate for our clients – providing personalized service and building long-term relationships to help position our clients for the future.

HOW we succeed

We are deeply committed to our core values of Bright Minds, Brave Hearts and Bold Actions and incorporate them into every aspect of our business. By living these values, we are able to meet our strategic objectives of Remaining Fiercely Independent (financial success), Meeting client demands/needs (client success), Reinforcing and expanding cultural distinction (people success).

Summary of Role:

The Tax Administrative Assistant will provide department administrative support to the assigned Tax Partners, Principals and Managing Directors (“PPMD Group”).The position will regularly interact with senior leaders, all levels of staff and clients. This is a position of supreme integrity, trust, and commitment to client experience, confidentiality and diplomacy. The position requires advanced project and time management experience and organizational skills, along with expert level competency in MS Office Suite.

• Work collaboratively with the administrative team to support the administrative needs of the tax department its PPMDs as assigned. Preparing tax compliance and tax consulting engagement letters for tax clients. 
• Delivery of tax organizers for clients via SafeSend, Box.com secure email or via USPS.  
• Coordinate with Firm’s Finance Department on monthly client billing invoices and follow up as needed with PPMDs and/or clients on delinquent invoices.
• Working with client teams to deliver consent forms, tax returns, memorandums and other documents to clients in a timely manner.  Follow up as needed with clients for executed documents. 
• Working with PPMD and other client service team members to manage and coordinate client engagements, including timing for completion and review by the PPMD. 
• Assisting with team or department gatherings, including but not limited to independently scheduling internal and external meetings, confirming appointments, etc.
• Interact with clients and prospects to support existing client relationships and the development of new business relationships of assigned PPMD.
• Provide back up and support a cross functional administrative team on administrative and non-chargeable tasks.
• Assist and respond to client queries, to potential client queries, or route calls to PPMDs and/or staff as appropriate.
• Perform other duties as may be assigned.

• Excellent oral and written communication skills.
• Strong project and time management skills.
• Experience managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a high-volume, fast-paced, deadline-driven environment and ability to handle multiple projects while prioritizing, planning and organizing projects simultaneously.
• Requires high-level attention to detail, organizational skills, and the ability to meet tight deadlines while following complex, multi-step procedures to complete tasks and tax deliverables.
• Drive to provide excellent administrative support to clients and staff while working in a team environment. 

• A minimum of at least five years’ experience in a supporting administrative role.  
• A minimum of 2 years in a Professional Services (Accounting) firm setting.
• Proficiency with Microsoft Office Suite (Expert Level in Word, Excel and Adobe).
• Experience with cloud based programs such as Box.com and DocuSign, is a plus.
• Experience with virtual meeting applications, Zoom or MS Teams.
• Ability to quickly learn and implement use of software as rolled out by the firm.
• Ability to type 75 words per minute accurately.
• Basic accounting knowledge preferable.

Seven decades, overriding focus: our people and our clients.

GHJ was founded in 1953, making us one of the oldest independent firms in the Los Angeles area. Ranked as a top 20 largest accounting firm on the Los Angeles Business Journal’s Book of Lists, the firm has 22 partners and approximately 200 staff members that serve over 3,000 clients. Our firm is a member of the American Institute of Certified Public Accountants (AICPA), the AICPA Governmental Audit Quality Center (GAQC), Public Company Accounting Oversite Board (PCAOB), the California Society of CPAs and the California Association of Nonprofits (CAN). Collaboration and maintaining strong relationships are the cornerstones of our success.

We are also an independent member of HLB International, a worldwide organization of over 250 member professional accounting firms and business advisors. This affiliation gives us access to the subject matter experts of other member firms and provides consulting and professional services in over 158 countries through its nearly 800 offices worldwide.

GHJ complies with all local/state regulations in regards to displaying salary ranges. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Any offered salary is determined based on internal equity, internal salary ranges, market data, ranges, applicant's skills and prior relevant experience, certain degrees and certifications (e.g. JD, technology), for example. At GHJ, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is: $60,000-$100,000.

Equal Employment Opportunity

GHJ is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including Department Heads and co-workers.

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