Administrative Assistant - job 1 of 3

The Administrative Assistant at Global Atlantic Financial Group plays a pivotal role in supporting the Finance team. Key responsibilities include managing dynamic schedules, arranging both domestic and international travel, preparing expense reports, and fostering communication with internal and external stakeholders. This position is ideal for someone with strong organizational skills who can multi-task effectively.

Candidates for the Administrative Assistant role at Global Atlantic should have a minimum of 3 years of relevant experience. Proficiency in tools such as the MS Office Suite and Zoom is essential. Additionally, candidates need to demonstrate excellent communication, organizational skills, and the ability to handle multiple responsibilities and maintain confidentiality.

No, the Administrative Assistant position at Global Atlantic requires candidates to work in the office at least four days per week. This setup promotes collaboration and ensures seamless support for the Finance team in Des Moines, Iowa.

Global Atlantic is committed to fostering a supportive environment for its Administrative Assistants. New hires will have access to on-the-job training, mentorship from senior staff, and resources that encourage professional growth and development within the organization.

Global Atlantic recognizes the importance of work-life balance. The firm offers flexible hours, competitive benefits, and programs that promote employee well-being, allowing Administrative Assistants to thrive both personally and professionally.

A great way to approach this is to assess each task's urgency and impact. Explain your strategy for managing calendars and how you determine which meetings or tasks take precedence.

Share specific examples of domestic and international travel arrangements you've managed, emphasizing your attention to detail and the importance of accommodating leaders' preferences.

Mention your proficiency with tools like MS Office Suite and Zoom, and discuss how these tools facilitate efficient communication between leaders and teams.

Discuss the importance of maintaining confidentiality, including examples of situations where you successfully managed sensitive information.

Provide a specific example where you coordinated an event, focusing on logistics and how your skills ensured the event's success.

Talk about key qualities such as organization, teamwork, flexibility, and strong communication skills, giving examples of how you've exemplified these traits.

Describe your method for keeping calendars organized and how you communicate changes or updates to team members, ensuring efficiency in scheduling.

Outline your process for gathering information, ensuring accuracy, and utilizing appropriate formats to prepare professional documents.

Discuss your approach to stress management and team collaboration, highlighting how your attitude contributes to a productive work culture.

Share your enthusiasm for Global Atlantic's mission and values, and explain how your skills align with the responsibilities of the Administrative Assistant position.