The Program Finance Manager at Hala will manage the finances of grants and contracts, maintain budget trackers, prepare financial reports, handle donor communication, and ensure compliance with various regulations. This role requires close collaboration with the Program Operations and Accounting teams to forecast expenses and manage subgrantees effectively.

Candidates for the Program Finance Manager role at Hala need to have at least 5 years of experience in managing international government funds, proficiency in Excel and Google Sheets, and strong skills in financial reporting. Knowledge of accounting systems and familiarity with programs in Syria or Ukraine are preferred.

The yearly base salary for the Program Finance Manager position at Hala ranges from €54,000 to €64,000 for candidates based in Lisbon and $95,000 to $105,000 for those located on the East Coast of the US, reflecting the significant responsibilities tied to the role.

Yes, the Program Finance Manager role at Hala offers flexibility to work remotely within a 5-hour range of Lisbon. This respective flexibility can help balance work and personal life while contributing to Hala's impactful mission.

Hala offers competitive salaries, a flexible time off policy, comprehensive healthcare benefits for staff and their families, and support for a healthy work-life balance. Employees can enjoy 22 days off plus holidays, along with valuable resources for their work, fostering a positive and supportive work environment.

To effectively manage budget tracking for multiple grants, I prioritize setting up detailed budget trackers that align with each grant’s specific requirements. I schedule regular reviews to ensure accuracy and work closely with relevant teams for real-time updates on expenses, adjustments, and compliance with donor regulations.

Certainly! In my previous role, I regularly communicated with donors about financial reports and approval processes. I ensured transparency by providing detailed updates and addressing any questions promptly. This approach helps cultivate trust and foster positive relationships with donors.

I have over five years of experience in preparing financial reports for international grants. My responsibilities included collecting data, ensuring compliance with donor guidelines, and submitting timely reports. I always emphasize clarity and accuracy to provide the necessary insights to stakeholders.

Collaboration is crucial in my work with cross-functional teams. I prioritize open communication, set clear expectations, and utilize collaborative tools to ensure everyone stays aligned. Building strong relationships helps me better understand each team's needs and facilitates smoother project execution.

To forecast expenses effectively, I analyze historical data and current financial trends. I collaborate with various departments to gather input and adjust forecasts as necessary. Regularly revisiting these forecasts throughout the project lifecycle allows for responsive financial management.

Ensuring compliance with differing donor regulations involves thorough research and understanding of each donor's requirements. I keep an updated database of regulations and work closely with our legal and compliance teams to ensure all financial practices align with donor expectations.

I primarily use Excel and Google Sheets for financial tracking and reporting, due to their flexibility and robust functions. I also explore specialized financial software to streamline processes, improve accuracy, and facilitate real-time data access for better decision-making.

I have substantial experience managing subgrants, including creating and overseeing budgets, ensuring compliance with contract terms, and maintaining communication with subgrantees. I also focus on providing them with the necessary support to navigate their financial management effectively.

When handling budget realignments, I assess the current financial landscape, consult relevant stakeholders, and provide a detailed analysis of necessary adjustments. Open communication is key in managing expectations and ensuring that all parties are informed and aligned with the changes.

Preparing for donor audits involves meticulous organization of financial documents, reviewing compliance with donor guidelines, and reconciling financial reports. Additionally, I conduct mock audits to identify potential areas of concern and ensure all records are accurate and accessible.