Senior Executive Assistant

As a Senior Executive Assistant at Hippocratic AI, your primary responsibilities will include managing the calendars of C-level executives, organizing cross-functional meetings, planning offsite events, and preparing materials for meetings. You will be a key player in ensuring that our executive team can focus their efforts on driving our innovative healthcare mission.

To apply for the Senior Executive Assistant position at Hippocratic AI, you should have at least five years of experience supporting multiple C-level executives in a fast-paced environment. Exceptional organizational skills, proficiency in Google Workspace, and excellent communication abilities are essential for this role, along with a proactive attitude towards problem-solving.

Teamwork is crucial in the Senior Executive Assistant role at Hippocratic AI. You will foster strong relationships across various teams, acting as a liaison for communication and collaboration. Our culture values in-person teamwork, and your role will be pivotal in ensuring that executive operations run smoothly and efficiently.

At Hippocratic AI, you'll experience a vibrant and innovative company culture driven by a shared mission to improve healthcare outcomes. Our team is composed of visionary leaders and top experts in healthcare and AI, and we emphasize collaboration and creativity in a fast-paced environment. Expect to engage with talented colleagues who are passionate about making a difference.

Yes, there are ample opportunities for professional growth as a Senior Executive Assistant at Hippocratic AI. By working closely with C-level executives, you can gain insights into high-level business strategies, expand your skill set in project management and event planning, and build a network within the healthcare and technology industries.

To effectively prioritize tasks when supporting multiple executives, I assess each task's urgency and importance. I consult regularly with the executives to understand their priorities and time constraints, allowing me to make informed decisions about scheduling meetings and managing workloads.

I have extensive experience managing complex calendars for C-level executives, ensuring that appointments are prioritized correctly. I utilize digital tools to schedule and reschedule meetings efficiently while keeping an eye on potential conflicts. Additionally, I confirm appointments and follow up to ensure that executives are well-prepared.

Handling confidential information requires a high level of discretion and integrity. I ensure that sensitive documents are securely stored and limit access to authorized individuals only. I also make it a habit to discuss confidential matters in secure environments to maintain privacy.

In one instance, I faced a scheduling conflict where two high-stakes meetings overlapped. I quickly assessed the situation, consulted with the executives involved, and proposed alternative times. I also communicated transparently with all parties about the change to ensure alignment, which allowed us to keep everyone informed and engaged.

To maintain effective communication within a team, I establish regular check-ins and utilize collaboration tools to facilitate updates and sharing of information. I encourage open dialogue and foster a supportive environment, ensuring that everyone feels comfortable voicing their ideas and concerns.

Staying organized while juggling multiple projects requires a robust system, such as task management software or digital calendars. I break down projects into manageable steps, set deadlines, and regularly review my progress to ensure that I'm prioritizing effectively and meeting all necessary timelines.

My approach to organizing events and meetings involves thorough planning and attention to detail. I start by defining the event's objectives, then manage logistics such as venue selection, catering, and technology needs, all while ensuring that participants are well-prepared and informed about the agenda.

Adapting to last-minute changes in an executive's schedule means staying calm and flexible. I quickly reassess priorities and adjust the calendar, communicating promptly with all parties involved to minimize disruption and ensure that everyone is on the same page.

I want to work as a Senior Executive Assistant at Hippocratic AI because I am passionate about the intersection of healthcare and technology. The company's mission to improve healthcare outcomes resonates with me, and I believe my skills can contribute to the success of such an impactful organization.

I am proficient in Google Workspace, project management tools, and various communication platforms. These tools help me streamline processes, enhance collaboration, and effectively manage schedules, ensuring that I can provide exceptional support to the executive team.