HR Assistant - job 2 of 2

The Team:

The Human Resources team supports our employee population by providing the structure, care and development needed for individual employees to be successful in their own careers, which in turn contributes to the overall growth and success of the Company. The Human Resources department is organized in three strategic pillars:

• Compensation and Benefits: payroll, health and welfare benefits, retirement plan services, and immigration.
• Human Resources Business Partners: performance management, employee relations, recruiting and retaining talent, coaching and counseling
• Talent Development: corporate social responsibility, Diversity, Inclusion & Family, learning and leadership development, internal communications, and employee engagement

The Opportunity:

As the HR Assistant, you will contribute to the overall department strategy through your support of the SVP HR as well as the various teams under the HR function. In this role, you will have exposure to many facets of Human Resources in serving as the point person for general HR-related inquiries for our Retail, Corporate and Service Center teams. Your ability to balance multiple priorities, maintain highly organized workflows, and provide excellent internal customer service will be critical in ensuring our department functions smoothly and effectively so that we can meet our department’s strategic goals.

About the Role:

• Organize and expedite work and data flow processes through the department/office, consolidating varied inputs from multiple stakeholders and producing clear outputs to facilitate HR initiatives.
• Assist in preparation and coordination of presentations/documents and other written communications by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point) that articulate these insights for senior management.
• Organize and tabulate data, often of a highly confidential nature and utilize HR systems to execute and analyze annual / ad-hoc reporting metrics and HR data. Responsible for data quality and integrity of varied reporting.
• Coordinate in-person and virtual meetings and convenings, including helping with logistics, catering, technology, managing guests/attendees and their travel arrangements, and finalizing agendas and slides.
• Manages the calendar of the SVP HR. Prioritize visitors, calls, mail and email responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
• Coordinate travel arrangements and prepare, submit and track department invoices and T&E processing.
• Understand nuances of HR data definitions, and their business implications and possess broad knowledge of overall corporate operations.
• Assists with coordination of team space including office moves and reconfigurations.
• Support employee engagement, organize HR team events and activities.
• Coordinate and take ownership of special projects as assigned and support HR department on an ad-hoc basis.
• Encourages inclusion, well-being, and positive employee experiences – is mindful to the impact on colleagues & represents a level of excellence.
• All other duties assigned by supervisor.

Supervisory Responsibility:

• NO

Budget Responsibility:

• YES - tracks departmental budget for area of responsibility; responsible for accurate payments and ensures proper coding

Decision Making Responsibility:

• YES

About You:

• Minimum 2 years of experience in HR / People Operations/ Executive Assistant roles, may consider hands-on internship experience
• Resourceful and strong problem-solving ability
• Patient, service focused, solution oriented, with a team mindset
• Easily balances multiple priorities, working at a quick pace with accuracy
• Proven excellence at meeting long and short-term deadlines
• Excellent judgment and discretion in handling confidential information
• High level of attention to detail
• Strong comfort level handling highly confidential and sensitive information
• Strong technical expertise and experience with Microsoft Office Suite, specifically Excel & PowerPoint
• Excellent verbal and written communication / presentation skills

The range for this position is $26.93/hr. - $36.44/hr. Actual rates are determined based on the job, location, and individual experience.

We are looking for a candidate that has a combination of the above attributes and can perform the key functions of the role with or without reasonable accommodations.

Company Overview:

Since 1837, Hermès has remained faithful to its artisan business model and humanist values. We place people at the heart of what we do and aspire to make a positive impact on the world. The freedom to create, the constant search for beautiful materials, the transmission of a savoir-faire of excellence and the aesthetic of functionality define the singularity of Hermès, a house dedicated to making highly-crafted, beautiful objects made to stand the test of time.

An independent, family-owned company, Hermès is dedicated to keeping production in France through its 42 workshops, The Hermès organization is also a truly global community with a network of 310 stores in 49 countries. Hermès employs more than 15,000 people worldwide with over 6,000 of the workforce being Hermès craftspeople engaged in making artisanal products, nurturing a 180+ year tradition of creativity and innovation.

At Hermès, our actions for sustainable development and corporate social responsibility are founded in values passed down by generations of humble artisans who have shaped the story of our house and the integrity of our objects. The roots of Hermès’ success and longevity lie in a sense of responsibility; a quest for authenticity and respect for time and preservation of natural resources. All at Hermès wish to leave a positive footprint on the world, a mission that’s at the heart of our commitment to progress. This narrative can be experienced in a series of shorts films “Footsteps Across the World” available on our website. Link here.

Our Commitment:

Family is at the heart of Hermès. At Hermès of Paris, we are committed to being a Maison for All, a home where we make efforts to generate, support and advance the values of diversity, inclusion and family both within our own walls and in the wider world. At Hermès of Paris we look to create a diverse workforce of talented and unique individuals with different backgrounds, skillsets and worldviews that will enrich our Hermès of Paris family. We support our individual team members personal and professional success through a culture that values equality, individuality and fairness and through an environment where individuals can thrive and feel comfortable being their authentic selves. Beyond the walls of our Maison, we advance our DIF values through the work that we do in partnership with our community and non-profit partners.

At Hermès of Paris, we are proud to be an equal opportunity workplace. It is the policy of Hermès of Paris, Inc. that applicants for employment are recruited, selected and hired on the basis of individual merit and ability with respect to positions being filled and potential for promotion or transfer which may be expected to develop. Applicants are recruited, selected and hired without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. In addition, personnel procedures and practices with regard to training, promotion, transfer, compensation, demotion, lay off or termination are to be administered with due regard to job performance, experience and qualifications, but without discrimination because of race, color, religion, sex, age, national origin, disability, genetic information, sexual orientation, citizenship, military or veteran status or any other basis prohibited by applicable law. Hermès of Paris, Inc. also provides reasonable accommodations to qualified individuals with disabilities, in accordance with applicable laws.