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HR Coordinator and Assistant to Department Head

Position Location

Fort Collins, CO

Work Location

Position is fully in-office/in-person

Research Professional Position

Posting Number

202301242AP

Position Type

Admin Professional/ Research Professional

Classification Title

Prof/Indiv Contrib I

Number of Vacancies

Work Hours/Week

Proposed Annual Salary Range

$60,000 - $65,000

Employee Benefits

Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/. To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/.

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on

07/17/2023

Description of Work Unit

The Department of Health and Exercise Science (HES) is one of eight academic programs in the College of Health and Human Sciences. Colorado State University is Colorado’s land grant institution and holds the Doctoral/Research University – Extensive classification from the Carnegie Commission on Higher Education. Health and Exercise Science is focused on a three-part mission of undergraduate and graduate teaching, research and scholarly work and outreach/engagement/service. We are committed to our goal of producing nationally and internationally recognized research programs and graduates that are focused on helping people protect and improve their health and quality of life throughout the lifespan.

The Department has ~1050 undergraduate majors, 30-35 M.S. and Ph.D. students, 18-20 academic and research staff and 27 faculty members. Faculty in the Department of Health and Exercise Science have a strong commitment to high-quality teaching and advising and conduct innovative research with an emphasis on basic, translational, and clinical work to prevent aging-related disease and disability and maximize human functional performance.

The Human Performance Clinical Research Laboratory, the research hub for HES, is a CSU Program of Research and Scholarly Excellence and a center for interdisciplinary research, training, and outreach. HES also has a strong focus on community engagement, including a First Responder Heart Disease Prevention Program, Adult Fitness Program, Noon Hour Fitness Program, Youth Sports Camps and an After-School program.

Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

Position Summary

The HR Coordinator and Assistant to the Department Head for the Department of Health and Exercise Science within the College of Health and Human Sciences (CHHS) is a 12-month, full time Administrative Professional position. The position reports directly to the Department Head of Health and Exercise Science. As a member of the department operations group this position will manage HR operations for the Department and work with the Department Head to promote a human resources climate of cooperation, clarity of regulations and effective hiring, onboarding, retention, and mentoring of faculty and staff. The position will also coordinate with Business Officer to facilitate department operations and provide administrative support to the Department Head including providing information, engaging in discussion, and contributing to decision making in all critical missions as defined by the Department Head.

Required Job Qualifications

Bachelor’s degree in Business, HR, or a field related to the department focus OR Bachelor’s degree in an unrelated field and at least 2 years of relevant work experience
OR – Associate’s degree and at least 3 years relevant work experience
Demonstrated ability to organize and prioritize multiple complex tasks
Experience with Microsoft Office Suite
Experience utilizing complex systems to manage data
Excellent verbal and written communication skills
The successful candidate must be legally authorized to work in the United States by the proposed start date. The Department will not sponsor a visa for this position.

Preferred Job Qualifications

Experience at an institution of higher education
Experience with event management
Experience with CSU’s administrative systems including Oracle HR, Time Clock Plus, Kuali Financials, and the Talent Management System
Demonstrated work experience in a fast-paced environment and capacity to meet due dates and timelines in an organized, efficient manner
Ability to demonstrate creative problem-solving skills and novel approaches to challenges
Ability to show initiative and independence as well as ability to function well in an atmosphere that promotes teamwork
Ability work autonomously with high productivity showing good decision-making
Administrative support and customer service experience

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty Category

HR Coordination and Operations

Duty/Responsibility

HR Liaison

Serve as the Departmental HR Liaison which includes but is not limited to attending monthly HR community meetings, processing all Oracle actions, being the first point of contact for any HR needs and general questions
Participate directly in formulation of Department policies, ensuring that the fiscal and personnel practices are in compliance with university regulations, policies, and appropriate laws; interprets university and departmental policies, and advises faculty, staff and students on their provision

Talent Acquisition and Search Support

Partner with hiring managers, department leadership, and HR to fill open positions with well-qualified candidates including:
- Assist with development of position descriptions
- Establish, organize, and manage recruitment/selection processes for each open position in the department utilizing the university’s Talent Management System (TMS) and Handshake
- Move applicants in the TMS workflow
- Create and maintain records related to the search process in accordance with University and College standards.
- Serve as support person for searches. Take meeting notes, post position announcements to various recruitment sites, arrange schedules, coordinate interview logistics, and track/enter relevant information into TMS.
- Manage Open Pools
- Ensure compliance with university hiring policies and governing regulations
- Process Associate appointments
- Provide onboarding support for all new employees (including student hourly, non-student hourly, graduate assistants, faculty and staff) enter their assignments in the Oracle HR system.

Performance Management / Employee Retention

High-level support for Department Head with annual evaluations for all employee types including faculty, administrative professional and state classified employees, hourly
Oversee promotion program and work with supervisors on promotional path and implementation of promotions for staff
Maintain department personnel records
In conjunction with the Business Officer, coordinate the technology updates for faculty and staff
Maintain employee Conflict of Interest Management Plans and oversees compliance with annual employee conflict of interest disclosure process
Complete management of HR data for the department using the HRIS, which can include:
- Initiating assignment information for all employee types
- Processing assignment changes for all current employees
- Managing labor distribution for all employee types
- Initiating and managing position management, and performance management data additions/edits
- Providing support to all department stakeholders in the areas above as needed and appropriate
Manage all employee leave records (AL, SL, FML, etc.), audit leave balances, and leave processes which may include working in Time Clock Plus, inputting holidays, special leave, FML, post doc leave, etc.
Provide guidance and facilitation to employees and supervisors for special leave programs such as Family Medical Leave, Emergency Paid Sick Leave, Short-term Disability, Leave Without Pay, and Workers Compensation.
Run monthly HR-related reports (via Time Clock Plus, Vista Plus, Oracle, etc.) and take appropriate actions
Manage TimeClock data for the department and provide instruction to supervisors as needed
Work closely with the department finance team to oversee payroll

Percentage Of Time

Job Duty Category

Assistant to the Department Head

Duty/Responsibility

In conjunction with the Department Head and Business Officer, coordinate the annual salary raise exercise (SALX) and review and process all equity/special/promotional salary adjustment requests.
High-level support for the Tenure and Promotion committee with processing related documents for the College and University, as well as supporting tenure track and CCF faculty with document preparation for tenure and/or promotion reviews
Coordinate annual updating of Digital Measures
Assist with development and updating of policy and procedure manuals; organize and manage department records
Assist with preparing presentation materials for advisory board, faculty, staff and other meetings
Provide resources, information, and networking relevant to the advancement of the department
Provides administrative support to the Department Head including providing information, engaging in discussion, and contributing to decision making in all critical missions as defined by the Department Head including; administration, research and facilities management, coordinating and all relevant college and university offices for consistent management and oversight.
Provide input to determining strategic objectives for the Department, including compilation and preparation of statistical, regular and ad hoc reports
Coordinate and execute department events including faculty/staff retreats, faculty/staff meetings, etc. and typically involves arrange for suitable locations for events when needed, catering coordination, staffing, distribute event invitations and communicating event announcements
Primary facilitator for Homecoming 5k including establish and manage registration systems, event attendance, attendee relations

Percentage Of Time

Job Duty Category

Professional Growth and Other Duties as Assigned

Duty/Responsibility

Continually seek and participate in training and professional development opportunities related to the position essential duties
In cooperation with supervisor, design and implement a plan for professional development
Other duties as assigned

Percentage Of Time

Application Details

Special Instructions to Applicants

Please submit a complete application via jobs.colostate.edu (https://jobs.colostate.edu/postings/129891) consisting of a cover letter addressing and including specific examples of the required and preferred qualifications, resume, and contact information including email addresses for three professional references. References will be contacted upon progression of candidates to the finalist stage. Off list references will be contacted for final candidate(s) only. References will not be contacted without prior notification of candidates.

Conditions of Employment

Pre-employment Criminal Background Check (required for new hires)

Search Contact

Kristen Sutter, kristen.sutter@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

By Colorado State University

Colorado State University (CSU) got its start as an agricultural college in 1870, six years before Colorado was even a state. The school still has agricultural and forestry programs and a first-rate veterinary medicine school, but it also offers d...

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INDUSTRY

Colleges & Universities

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Fort Collins, CO

DATE POSTED