HSO International - Finance & Project Administrator

The Finance & Project Administrator at HSO International is responsible for a variety of tasks including preparing and processing invoices, managing project administration, handling time registration, and ensuring smooth communications with colleagues about project questions. Additionally, this role involves following up on outstanding payments, processing accounts payable, and supporting the Finance Controller with accounting entries and month-end duties, making it crucial for the financial health of the organization.

Candidates for the Finance & Project Administrator position at HSO International should ideally have between 1 to 3 years of relevant experience. Key skills include attention to detail, strong analytical and organizational abilities, and effective communication skills. A good understanding of bookkeeping procedures, familiarity with accounting software like QuickBooks, and proficiency in MS Office tools are also important for success in this role.

The work environment for a Finance & Project Administrator at HSO International is centered around collaboration and support among colleagues. Team members work closely together in a hybrid model that balances office time with remote flexibility. Plus, employees enjoy a culture that prioritizes fun and cooperation as essential elements of achieving success in their projects.

HSO International is committed to the professional development of its employees. As a Finance & Project Administrator, you'll have ample opportunities for career progression and growth within the company. The role is designed to adapt over time, allowing you to take on new challenges and responsibilities as the company evolves and your skills expand.

To qualify for the Finance & Project Administrator position at HSO International, candidates must currently reside in the Netherlands and hold EU working rights. A background in finance or project administration, along with specific skills such as analytical thinking, organization, and effective communication, are essential. Fluency in English is required, and knowledge of Dutch is considered a valuable asset.

When answering this question, emphasize organizational skills and strategies like using task lists or project management tools. Discuss how you assess the urgency and importance of tasks and mention your experience in meeting deadlines while maintaining accuracy.

In your response, highlight specific examples of your invoicing process and handling of accounts payable. Share any relevant software you used and how you ensured accuracy in billing and payments to foster good relationships with vendors.

Provide details about the accounting software you've worked with, such as QuickBooks or others. Discuss your experiences, such as creating reports or managing transactions, and how these tools have improved efficiency in your previous positions.

Share techniques you employ to maintain attention to detail, such as double-checking entries or using checklists. You might mention past instances where catching an error saved time or improved outcomes.

Choose a scenario where teamwork was key, detailing your specific contributions and how you interacted with colleagues. Highlight your communication skills and any successful project outcomes.

Discuss your approach to follow-ups, including maintaining records of communications and setting reminders for regular check-ins. Mention the tone you use to ensure professionalism and prompt responses from clients.

Provide examples of successful strategies you've used to manage tight deadlines, highlighting time management techniques and any tools or practices that have helped you stay organized under pressure.

Explain your understanding of how automation can improve efficiency in finance tasks like invoicing or reporting. Share any experiences you've had in implementing automated processes and the resulting benefits.

Propose ideas based on your previous experiences, discussing your understanding of areas that can be optimized and how you would implement change. Be prepared to back your suggestions with data or examples.

In your answer, reflect on what excites you about finance and project administration, such as problem-solving or improving efficiency, and how these aspects motivate you in the workplace.