Accounts Payable Executive - Finance Shared Services

IFS is a billion-dollar revenue company with 6000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

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By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

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If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

An Accounts Payable Executive at IFS is responsible for the timely and accurate invoice processing of IFS’s both external and internal suppliers. The role is focused on understanding the procurement to pay life cycle and ensuring timely readiness for payment, with relevant internal controls being followed and well within the credit terms agreed with suppliers.

The role requires strong attention to detail, excellent written and verbal communication skills, and an understanding of various local taxation requirements, which are essential and will be developed over time. In addition, an Accounts Payable Executive at IFS continuously expands their business process domain knowledge and supports the overall financial operations by maintaining efficient and compliant AP processes.

Primary job role:

· Ensure accurate data capture of invoices received through validation and internal control mechanisms.

· Review and verify employee expense reports for accuracy, compliance with company policies, and proper documentation.

· Co-ordinate with local Finance and Operations teams regarding to ensure that invoice submission instructions are adhered too and in accordance with contractual requirements.

· Ensure that appropriate accounting entries are recorded for all invoices raised in accordance with IFRS and IFS policies and processes.

· Ensure all expense reports are in line with company policies, travel guidelines, and regulatory requirements.

· Work with employees to educate them on the expense policy, providing guidance on acceptable expenses and documentation requirements.

· Understand and follow through on procurement policies.

· Respond to supplier invoice queries to ensure tasks are carried out timely and efficiently.

· Investigate and resolve any internal or external enquires related to supplier invoices.

· Processing of invoices in line with relevant procedures and agreed timelines and further ensuring the relevant approvals are in place.

· Perform all activities with a high level of accuracy and attention to detail.

· Complete all activities in accordance with IFS standard operating procedures.

· Accounts payable related month end activity procedures and support in both internal and external audits

· Ensure lowest levels of late interest fees and penalties that could be caused by delays from AP.

· Engage in process improvement opportunities and initiate relevant cost reduction practices to drive efficiency.

· Continuously expand your functional and technical domain knowledge which is a very important part of being at IFS.

• Qualifications:

  · Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

  · 1-3+ years of experience in accounts payable or a related accounting function.

  · Strong knowledge of basic accounting principles and accounts payable processes.

  · Proficiency in Microsoft Excel and accounting software (experience with ERP systems like SAP, Oracle, or IFS is a plus).

  · Excellent organizational skills with strong attention to detail and accuracy.

  · Good problem-solving skills and the ability to work independently.

  · Strong communication and interpersonal skills for vendor and internal team interactions.

  · Experience in a high-volume AP environment or with multinational organizations.

  · Understanding of compliance and regulatory standards in accounts payable.

We believe that coming together as a community, in person, is important for innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community.