Procurement Specialist

Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries, and educators, Ingram makes these services seamless and accessible through technology, innovation, and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning.

Ingram Content Group (ICG) is hiring a Procurement Specialist to contribute to our Procurement team in LaVergne, TN just outside Nashville. The Procurement Specialist is responsible for the procurement functions of reviewing purchase requisitions, locating competitive sources (suppliers) for products and services, speaking with suppliers, examining prices, suitability, and availability of items or services, supplier selection, data entry of purchase orders, transmission of purchase orders to vendors; expediting purchase orders; and receipt verification.

Essential Duties:

• Processes and approves purchase orders through the Oracle purchasing system.
• Maintains and monitors material inventory spreadsheet, initiating reorder when applicable.
• Purchases operating supplies and consumables for all domestic and international LSI locations.
• Assists Procurement Manager in large bids and quote activities.
• Prices and buys special selected commodities as directed by internal customers.
• Receives requisitions for office supplies, reviews for appropriateness of items and pricing, and makes determination if best procured from selected office supplies vendor or other approved supplier.
• Initiates purchase of raw materials and reconciles against blanket purchase orders.
• Assists in compiling data into reports that are utilized by senior leadership.
• Receives all raw/direct materials, logs in inventory, maintains receiving log, and maintains BPO logs.
• Assists LS Transportation department with scheduling of local/international deliveries of direct materials. Schedules delivery appointments with offsite storage facilities.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
• Manages and reconciles spending on corporate credit card with $50K limit.
• Partners with AP, operations, and suppliers to resolve billing issues.
• Trains/supports others in the use of Oracle and serves as a resource for purchasing questions.
• Reviews orders for completeness, accuracy, and compliance with existing policies and procedures.

Other Duties

• Collects and supplies accounting department with all information required to set up new suppliers as needed.
• Assists Accounts Payable Department in review of invoices for payment when required.
• Other duties as assigned.

Education and Experience

• High school diploma or equivalent
• 3 years of prior buying/purchasing experience required

Essential Physical Demands

• Ability to read, write, speak, hear, see, think, communicate, concentrate, learn and work
• Ability to sit at workstation for extended periods of time
• Ability to work effectively using a personal computer for long periods of time
• Ability to operate computer equipment, including keyboard and monitor, phone equipment and other necessary office equipment

Essential Knowledge, Skills and Abilities

• Knowledge of organization, operating procedures and policies of the company
• Knowledge of purchase records management systems (both electronic and hard copy files)
• Working knowledge of MS Word, Excel, and PowerPoint
• Data entry skills
• Proof reading skills
• Excellent verbal and written communication skills
• Mathematical skills
• Negotiation and conflict resolution skills
• Attention to detail
• Ability to examine and review supplier quotes, pricing, freight charges, product discounts, and statistical analysis
• Ability to read contracts, proposals, professional manuals, research materials, and statistics
• Ability to work under pressure and tight deadlines
• Ability to plan, organize, prioritize, and perform multiple tasks in an orderly, efficient manner
• Ability to establish and maintain effective working relationships with outside vendors/suppliers and in-house associates.
• Ability to exercise good judgment in safeguarding confidential/sensitive information, pricing, and quotes from suppliers 
• Ability to adhere to high standard of confidentiality and honesty
• Ability to work independently with minimal supervision
• Ability to be flexible/multi-task based on workflow demands
• Ability to speak, write and read the English language
• Ability to develop constructive and cooperative working relationships with others, and maintain them over time
• Ability to exercise effective judgment, sensitivity, creativity to changing needs and situations
• Ability to maintain consistent, punctual and regular attendance
• Ability to receive and give information in a courteous manner over the telephone, via electronic communication or in person
• Ability to engage in active listening with coworkers, management and clients/customers
• Ability to apply new knowledge, technology and procedure to job responsibilities
• Ability to meet and maintain performance objectives (standards)
• Ability to maintain full time work schedule during normal company operating hours

Perks/Benefits:

• A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
  • 10 vacation days & 10 sick days accrued annually and 3 personal days
  • 401K match, Life and AD&D, Employee Assistance programs, Group Legal, & more
  • Wellness program with access to onsite gym and basketball court for associates
• Avid reader?
  • Free card registration at the Nashville Public Library
• Encouraged continued education with our tuition reimbursement program
• Financial and in-kind opportunities to engage with non-profits in your community
  • Company match program for United Way donations
  • Volunteer opportunities and in-kind drives for non-profits throughout the year
• Casual Dress Code

Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC, Ingram Publisher Services LLC, Lightning Source LLC, Ingram Library Services LLC, Tennessee Book Company LLC, Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd. 

Ingram Content Group LLC is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

• EEO/AA Employer/Vet/Disabled
• We participate in EVerify.
• EEO Poster in English 
• EEO Poster in Spanish