Project Manager (Exhibitions & Tradeshows)

As a Project Manager (Exhibitions & Tradeshows) at Emota, your key responsibilities include managing exhibition booth projects from concept to delivery, overseeing the design and production processes, and ensuring successful on-site installations. You will build positive client relationships, handle budgets, coordinate with suppliers, and lead planning meetings. Your role is crucial in delivering first-class customer service and achieving our clients' goals.

To qualify for the Project Manager (Exhibitions & Tradeshows) role at Emota, candidates should have demonstrable experience in project management specifically related to exhibitions. Proficiency in event management software and strong client communication skills are essential. Experience in managing budgets and a customer-centric approach will set you apart. A background in the pharmaceutical or healthcare industries is beneficial.

The Project Manager (Exhibitions & Tradeshows) role at Emota is distinct because it focuses on creating immersive exhibition experiences that engage audiences. It involves hands-on management of event production, design, and execution, as well as a significant level of client interaction, particularly in the healthcare and pharmaceutical sectors. This position offers opportunities for national and international travel, making it unique compared to other project management roles.

Emota fosters a vibrant and inclusive company culture that emphasizes teamwork, creativity, and innovation. As a Project Manager (Exhibitions & Tradeshows), you’ll be part of a supportive environment that values diverse perspectives and encourages professional growth. The team is dedicated to delivering impactful experiences while ensuring that everyone feels valued and included in the process.

For the Project Manager (Exhibitions & Tradeshows) role, Emota utilizes a range of project management and event management software, along with Microsoft 365 tools, especially Excel for budget management and complex spreadsheets. Familiarity with these tools relates directly to effectively tracking project progress, managing budgets, and collaborating with teams and clients.

Emota emphasizes career growth and development for its employees, including Project Managers (Exhibitions & Tradeshows). Opportunities for advancement can include leadership roles or specialized positions within the exhibitions division. The company also supports ongoing professional development through training programs and mentorship, significantly enhancing your career trajectory.

Absolutely! Emota is committed to building a diverse and inclusive workforce. If you’re excited about the Project Manager (Exhibitions & Tradeshows) role but your experience doesn't perfectly align with every job requirement, we still encourage you to apply. Your unique background and perspective could be just what we need to further enrich our team.

To manage multiple projects, I prioritize tasks based on deadlines and client needs, using project management tools to track progress. I believe in maintaining clear communication with team members and clients to ensure everyone is aligned on expectations and deliverables. This helps in managing time effectively and facilitating timely project delivery.

When conflicts arise with clients, I approach the situation with empathy and active listening. I aim to understand their concerns and work collaboratively to find a solution. Clear communication and setting realistic expectations are crucial, as is being transparent about any challenges during the event execution.

In my previous roles, I have overseen event budgets from creation through to reconciliation. I ensure to track all expenses meticulously, adapt to any changes, and communicate budget updates with stakeholders. This proactive approach ensures financial goals are met and helps in minimizing surprises as the project progresses.

I have extensive experience liaising with suppliers and contractors. I prioritize building strong relationships with them to ensure clear communication and timely deliveries. I believe in fostering a collaborative environment where everyone is aware of the goals and timelines, which significantly contributes to successful project execution.

To ensure client satisfaction during an exhibition, I maintain constant communication and check-ins with clients throughout the event. I get feedback and make necessary adjustments on-the-go to meet their needs. Post-event follow-ups are also crucial to evaluate the overall success and gain insights for future improvements.

A successful exhibition booth effectively engages attendees and clearly communicates the client’s message. It should be visually appealing, interactive, and aligned with the client’s brand. Incorporating elements that attract attention and facilitate interactions can significantly enhance the overall experience for both the client and the audience.

I am familiar with various project management methodologies, including Agile, Waterfall, and Lean. I typically adapt my approach based on the project's requirements and the client's preferences. Having a flexible methodology allows me to tackle challenges effectively and ensure timely delivery of event projects.

To keep my team motivated during intense project timelines, I emphasize open communication and recognize individual contributions. I believe in celebrating small wins, keeping the team informed about progress, and ensuring that we maintain a healthy work-life balance even when deadlines are tight. This supportive approach fosters a positive, productive work environment.

One challenging exhibition project involved last-minute changes from the client just days before the event. I addressed this by re-evaluating our timeline, reallocating resources, and quickly communicating adjustments to my team and suppliers. By staying adaptable and focused, we successfully delivered the exhibit on time, earning positive feedback from the client.

In managing risk, I start with a comprehensive risk assessment during the planning phase. I identify potential risks and develop mitigation strategies along with contingency plans. Regular team meetings ensure all members are aware of potential issues, and I encourage open discussions to proactively address any concerns that may arise during the project.