Legal & Contracts Administrator

The Legal & Contracts Administrator at JSSI plays a pivotal role by managing contract review, compliance processes, and due diligence efforts. Key responsibilities include supporting export controls, reviewing Visual Compliance alerts, conducting FAA searches, preparing and executing contracts through DocuSign, and ensuring the accuracy of signed agreements. This role is essential in maintaining the integrity of JSSI's contractual obligations and ensuring compliance with relevant regulations.

To qualify for the Legal & Contracts Administrator position at JSSI, candidates should possess a Bachelor’s degree and ideally have 2+ years of experience in legal administration or contracts management. A paralegal certificate is a plus. Strong communication abilities, proficiency with tools like DocuSign, and a sound understanding of export controls and contract management principles are also desirable.

The Legal & Contracts Administrator at JSSI directly supports export controls and sanctions compliance by reviewing Visual Compliance alerts and assessing Sales Order approval requests. This role is critical in evaluating Compliance Certificates to meet necessary requirements and ensuring that all documentation complies with relevant regulations. Through these activities, the administrator helps protect JSSI from compliance-related risks.

In the Legal & Contracts Administrator role at JSSI, familiarity with various software tools is essential. The position requires proficiency in DocuSign for contract execution, as well as experience with Microsoft Office Suite to manage documentation efficiently. Knowledge of export control platforms, such as Visual Compliance, is also an added advantage.

A Legal & Contracts Administrator at JSSI can find numerous opportunities for career growth. By gaining experience in compliance and contracts management within a renowned company, individuals can expand their skill set and knowledge about industry regulations. This role can also serve as a stepping stone to higher positions in legal or compliance departments, paving the way for further advancement.

Export controls are crucial in ensuring that all transactions meet legal requirements and do not violate sanctions. During your interview, emphasize your understanding of these regulations and how you would ensure compliance in contract processes, highlighting any relevant experience you have.

Managing multiple contracts requires strong organizational skills and effective prioritization. Explain your methods for tracking deadlines, such as using spreadsheets or project management tools, and provide examples of how you've successfully navigated tight timelines in your previous roles.

Accuracy is essential in contract management. Discuss your review process, including how you verify signatory authority and cross-check details against compliance certificates. Mention any tools or checklists you use to minimize errors in contract documentation.

Share your proficiency with DocuSign, detailing how you've used it to streamline contract execution and ensure quick turnaround times. If you've used similar tools, mention them and how they contributed to your efficiency in managing documents.

Effective communication is key in this role. Discuss how you build relationships with stakeholders, keep them informed about contract status, and handle any issues that arise. Share examples of successful communications in your previous experiences.

Explain your knowledge of due diligence processes, including how you've conducted background checks on contracts and verified entity registrations. Provide specific examples of how you've ensured compliance in previous roles.

Talk about tools you use to keep track of tasks and deadlines, such as digital calendars and task management apps. Highlight any strategies that help you remain focused and effective amidst a high volume of work.

In such situations, it's important to address the issue promptly. Describe your approach to reviewing the contract, determining the compliance gaps, and collaborating with relevant team members to rectify the problem before moving forward.

Attention to detail is paramount in contract management. Illustrate how your meticulous approach has helped you identify errors in contracts, avoid compliance issues, and enhance overall accuracy in your work.

This is your chance to show your enthusiasm for the role. Discuss what excites you about working at JSSI, such as the company’s reputation, commitment to excellence in the aviation industry, and how your background aligns with the responsibilities of the position.