Junior Executive Assistant
At Kognitive Sales Solutions, we thrive when our people thrive. We’re currently looking for a Junior Executive Assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office environment, performing administrative duties, and providing support to senior leaders. Given the dynamic nature of the executive landscape, we rely on junior executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Kognitive Core Values:
Trust & Respect:
- Foster an environment built on trust and mutual respect, promoting open communication and collaboration.
Commitment to Excellence:
- Demonstrate a dedication to achieving high standards and continuous improvement in processes and practices.
Growth Minded:
- Embrace a mindset that values learning, development, and adaptability to drive personal and organizational growth.
Solution Oriented:
- Approach challenges with a proactive and solutions-focused mindset, identifying opportunities for improvement.
Dynamic & Fun:
- Cultivate a workplace culture that is dynamic, energetic, and enjoyable, promoting positivity and team spirit.
Objectives of this role:
- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities:
- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, meals and expense management
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site. Taking minutes, recording notes during meetings and following up on action items
Required skills and qualifications:
- 1 plus years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employee
Average salary estimate
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At Kognitive Sales Solutions, we are on the lookout for a dynamic Junior Executive Assistant to join our innovative team! In this role, you will be the backbone of our executive leadership, providing essential support that ensures our operations run smoothly and efficiently. The ideal candidate will bring at least a year of experience in an administrative role where you have worked closely with upper management. Your proactive problem-solving skills and impeccable attention to detail will shine as you manage complex schedules, plan travel logistics, and oversee communications for our CEO and other executives. We believe in fostering a workplace that thrives on trust and respect, so your excellent communication skills will be vital in liaising between our internal teams and external partners. You'll be responsible for maintaining confidentiality across all high-stakes operations while embracing a growth-minded attitude that drives continuous improvement. If you're flexible, enjoy a dynamic working environment, and are ready to jump into an exciting role that allows your skills to flourish, then Kognitive Sales Solutions is the place for you! Join us in creating a fun and engaging workplace that values team spirit and personal growth. Your journey starts here, where your contributions will help shape our company’s future.
At Kognitive Marketing we create engaging experiential marketing campaigns that consumers actually want to participate in, thus increasing customer conversions and maximizing sales and brand equity for the client. Our campaigns don’t just build i...
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