Marketing Coordinator

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

KPFF Consulting Engineers provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. A professional and collaborative environment, we are dedicated to growing with our employees and allowing people to pursue their passions. This is a great opportunity to join a collaborative team at an award-winning Structural Engineering Firm.

The ideal candidate is self-motivated with great collaboration skills, exceptional time management skills, and a problem-solving mindset.  

The primary responsibilities of this position are working collaboratively with the Marketing Director, marketing team, principals and associates of the firm to develop and execute proposals for work with both public and private entities, as well as assemble qualifications packages and review fee proposals.  

Benefits

KPFF is proud to provide our qualifying employees with benefits options that fit their unique lives, including:

• • 7 paid holidays, and 2 floating holidays for you to use each year.
  • 2 weeks of vacation annually, with competitive seniority-based accruals.
  • 2 weeks of personal and sick time to care for yourself and your family members.
  • KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
  • KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
  • 40-hour work schedule, Monday through Friday.
  • Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
  • Semi-annual Bonuses.
  • Opportunities for educational events, relationship building, and fun!
  • This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range

The pay range for this position is $33.50 - $43.27 per hour depending on experience.

Responsibilities and Abilities

• The Marketing Coordinator is part of the Marketing Team reporting to the Director of Marketing.
• The Marketing Coordinator will perform tasks alongside other members of the Marketing Team in order to serve the business needs of the office.
• Ability to utilize InDesign templates and assist in maintaining digital asset libraries.
• Collaborate with the Marketing Team to plan and execute prime proposal submissions for public agencies and private companies.
• Participate in the proposal submission process and engage in go-no-go decisions.
• Develop marketing collateral; plan and organize promotional brochures, presentations, and recruiting material.
• Primary marketing point of contact for coordination with clients for qualifications and fee proposals.
• Gather, edit, and deliver information in response to client requests for subconsultants.
• Assist in presentation design and interview preparation.
• Attend pre-qualification meetings as needed.
• Attend business development events as needed.
• Assist in intra-office work and develop working relationships with other KPFF offices across the United States.
• Assist in the maintenance and updates of the marketing database.
• Read, understand, and respond to RFPs, RFQs, and RFIs.
• Think through problems critically, see potential issues before they become problems and create effective solutions.
• Experience working on a team and sharing workload among team members.
• Assist with other miscellaneous tasks for the marketing team as needed.

Minimum Requirements

• 3-5 years of marketing experience is required.
• An Associate’s degree is required.
• Experience performing work on a PC/Windows based computer.
• Competent with Adobe Creative Cloud, emphasis on InDesign is required.
• Competent with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Experience in Microsoft Teams 365 and SharePoint.
• Fluent in written and spoken English with a strong command of grammar, spelling, and punctuation.
• Communicate clearly and succinctly in verbal and written forms.
• Meet multiple deadlines daily in a fast-paced environment.
• Must be available to work 40 hours per week, 8:00 AM to 5:00 PM Monday through Friday.
• After a successful training period, this role will work in our office 4 days per week, 8 hours per day, Monday through Thursday; with the option to work remotely on Fridays.

Preferred Qualifications

• A Bachelor’s degree in business, architecture or engineering is preferred.
• Familiarity with Unanet / Cosential CRM is preferred.
• A minimum of 3 years of marketing experience within the AEC (Architecture, Engineering, and Construction) industry is strongly preferred.
• Experience with RFP, RFQ, RFI processes is strongly preferred.
• Competent with PDF management and organization.
• Experience with workload tracking systems preferred.

Application Process

If you are interested in this position, please click on the “Apply” button below.

Physical Demands and Work Environment

• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine for a training period. 
• After a successful training period, this role will work in our Irvine office 4 days per week, 8 hours per day, Monday through Thursday; with the option to work remotely on Fridays.  
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.

Our Employees

Are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy, and open with a high level of integrity. They value diversity, are inclusive and are committed to critically thinking through problems and finding solutions.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.