Payroll & AP Specialist

Kyo is a leading provider of therapy for individuals with autism. Our core service is Applied Behavior Analysis (ABA) therapy, a clinically proven form of therapy for autism.  We serve thousands of families across nine states and are growing rapidly to meet the need for services.  Each day, our team seeks to make every moment count for our clients and for each other. 

Kyo’s innovative and effective Administrative team works together to ensure the best possible experience for Kyo’s current and future clients and teammates.

We are seeking a full-time Payroll & AP Specialist to join the Finance team.

Pay Rate: $24-33/hr DOE and Location 

RESPONSIBILITIES MAY INCLUDE, BUT ARE NOT LIMITED TO: 

• Process bi-weekly and off-cycle payroll accurately and efficiently, collaborating cross-departmentally as needed.
• Implement, maintain, and review payroll processing systems, ensuring timely and accurate processing of payroll transactions, including salary changes, benefit updates, garnishments, taxes, and other earnings/deductions.
• Ensure accurate processing of payroll updates for new hires, terminations, and other earnings/deductions.
• Prepare and maintain precise records and reports of payroll entries, posting journal entries into general ledger software.
• Guarantee compliance with federal, state, and local wage and hour laws and best practices.
• Assist with audits by providing necessary records and documentation to auditors.
• Identify and recommend updates to payroll processing software, systems, and procedures.
• Process outgoing payments in compliance with financial policies and procedures.
• Conduct day-to-day financial transactions, verifying, classifying, and recording accounts payable data.
• Understand expense accounts, cost centers, and compliance issues around accounts payable processes (1099s, W-9, uncleared checks, etc.).
• Perform other tasks, duties, or special projects as assigned.
• Perform all other related duties as assigned.
• Comply with all Kyo company policies and procedures.

SKILLS AND QUALIFICATIONS:

• Proven successful experience in processing bi-weekly payroll for organizations with more than 500 employees.
• Proven successful experience managing accounts payable, including company credit cards.
• Multi-state payroll experience required.
• Familiarity with payroll processing and expense management software systems, Paylocity and Ramp experience are a plus.
• Strong understanding of federal, state, and local wage and hour laws and best practices.
• Proficiency in financial software and tools, including strong Excel skills and an aptitude for technology.  Experience with Sage Intacct is a plus.
• Comfortable working as part of a cross-functional team in an agile environment with quick iterations.
• Superb customer focus, attention to detail, and organization skills.
• Strong oral and written communication skills.
• Preferred: experience working in healthcare sector.
• Advanced technology skills - must be proficient with MacBook or equivalent, Google suite applications, Dropbox, MS Office Suite i.e. Word, Excel, Powerpoint.
• Must have the ability to professionally handle confidential information.
• Excellent customer service experience, written and verbal communication skills including phone and email etiquette.
• Ability to react to day-to-day operational requirements in a professional and timely manner, prioritizing and multitasking to meet deadlines.
• Excellent attention to detail, judgment and follow-up skills.
• Experience maintaining a high volume workload in a fast pace environment.
• Ability to take initiative and collaborate in a team environment.
• Ability to use active listening and problem solving skills to provide exceptional customer service.
• Ability to make priority determinations without direct supervision. 
• Strong internet connection and professional environment with the ability to utilize video conferencing for long periods of time with limited interruptions.

PHYSICAL REQUIREMENTS

• While performing the duties of this job, the employee is required to sit; use hands to finger; handle; or feel/hold objects; reach with hands and arms; climb or balance; speak, hear, and smell. 
• Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. 
• The individual must be able to effectively work in a normal production environment where temperatures and noise levels may vary. 
• Generally, the incumbent must be able to sit and use a computer for extended periods of time.  
• Ability to read and interpret documents in the English language such as employee handbooks, training materials and procedure manuals.

WHY KYO?: 

• Excellent opportunities for professional growth and competitive wages
• Vacation/Holiday pay
• 401k program
• Medical, vision, dental, and life insurance benefits
• Cell phone stipends
• Employee Assistance Program
• A supportive, team-based environment 
• A strong organizational culture of professional support and development

Applications will be considered on a rolling basis and the start date will be as soon as possible.

To learn more about Kyo and the amazing work we do, visit our website: www.kyocare.com