Job details

Executive Assistant (Home Building/ Construction Experience Preferred)

Position Summary:

We are looking for an organized, proactive, and resourceful Executive Assistant with ideally a background in the home building or construction industry to support our executive team. This role will provide high-level administrative support, manage complex schedules, coordinate meetings, and facilitate communication across departments. The ideal candidate will be detail-oriented, able to anticipate the needs of the executives, and bring valuable insights from the construction sector to streamline operations.

Administrative Support:
Provide comprehensive administrative assistance to the executive team, including managing calendars, scheduling meetings, and organizing travel arrangements.
Prepare, edit, and review documents, presentations, and reports, ensuring accuracy and adherence to brand standards.
Draft correspondence, emails, and communications on behalf of executives.
Project Coordination:
Support project management efforts, ensuring the timely delivery of documents, proposals, and updates.
Track and follow up on action items from meetings, keeping projects on schedule and ensuring timely completion of tasks.
Serve as a liaison between executives and other departments, coordinating information flow, priorities, and communications.
Meeting Management:
Plan, schedule, and coordinate internal and external meetings, including agenda preparation, materials organization, and recording meeting minutes.
Organize executive team off-sites, retreats, and events as needed.
Coordinate with vendors, suppliers, and contractors to ensure timely and effective support for meetings and events.
Industry-Specific Support:
Leverage industry knowledge to assist with project documentation, contract tracking, and construction-related compliance requirements.
Conduct research on construction industry trends, suppliers, and vendors to support executive decision-making.
Ensure executives are informed of relevant industry changes, competitors, and market updates that may impact the business.
Process Improvement and Organization:
Proactively identify and implement efficiencies to improve administrative processes and executive workflows.
Maintain confidential files, manage databases, and organize office resources to ensure easy access and retrieval of information.
Assist in managing budgets, expenses, and invoices related to executive team needs and office operations.

$70,000 - $85,000 a year

Latitude Inc Glassdoor Company Review

4.3

Latitude Inc DE&I Review

No rating

CEO of Latitude Inc

Dean Robbins

Approve of CEO

Average salary estimate

$77500 / YEARLY (est.)

min

max

$70000K

$85000K

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What You Should Know About Executive Assistant (Home Building/ Construction Experience Preferred), Latitude Inc

If you're an organized and proactive individual with a knack for supporting high-level executives, we invite you to explore the exciting role of Executive Assistant at our dynamic company based in Hunt Valley, MD. Ideally, we’re looking for someone with a background in home building or construction to seamlessly integrate into our team. Here, you'll manage complex schedules, coordinate meetings, and enhance communication across departments. Your day-to-day will involve providing comprehensive administrative support, which includes managing calendars, arranging travel, and drafting essential correspondence on behalf of our executives. With an eye for detail, you'll prepare, edit, and review documents and reports to ensure everything is accurate and on-brand. Additionally, your project coordination skills will shine as you help keep our projects on track, following up on actions from meetings and facilitating effective information flow across teams. You'll also leverage your industry knowledge to assist with contract tracking and compliance, staying informed on construction trends and competitors to provide valuable insights to the executive team. If you thrive in a fast-paced environment and have the ability to identify and implement process improvements, this is a fantastic opportunity to showcase your skills while making a real impact. Join us and be a vital part of our mission!

Frequently Asked Questions (FAQs) for Executive Assistant (Home Building/ Construction Experience Preferred) Role at Latitude Inc

What are the responsibilities of an Executive Assistant at our company?

As an Executive Assistant at our company, you'll be involved in various tasks, including managing executive calendars, scheduling meetings, and facilitating communication between departments. You'll provide high-level administrative support, prep important documents and presentations, and assist with project management efforts. Your role will heavily revolve around ensuring smooth operations and effective communication, making you a critical asset to the executive team.