Legal Billing Coordinator (Remote)

As a Legal Billing Coordinator at our Philadelphia firm, you'll oversee the complete billing process, ensuring accuracy and compliance in every invoice produced. You'll utilize Aderant software extensively for managing time entries, adjustments, and client invoices. Collaboration with attorneys for accurate billing practices and addressing client inquiries regarding billing matters are also critical components of your role.

To qualify as a Legal Billing Coordinator in our Philadelphia office, you should possess a minimum of two years of experience in legal billing, ideally with familiarity in using Aderant software. A bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred. Proficiency in Microsoft Office, especially Excel, and strong detail-oriented communication skills are essential.

In our firm, the billing process for a Legal Billing Coordinator involves managing the end-to-end billing cycle. This includes accurate entry of billable hours, generating invoices monthly, and applying any adjustments or write-offs. Our coordinator must ensure compliance with client agreements and we rely heavily on Aderant software to streamline these processes.

As a Legal Billing Coordinator working remotely, you can expect a flexible work environment after the initial on-site training in Philadelphia. Our firm fosters a collaborative culture that promotes effective communication through various virtual tools. You'll be part of a committed team that values attention to detail and accuracy while ensuring that billing practices meet the highest standards.

Essential skills for a Legal Billing Coordinator role include proficiency in billing software, especially Aderant, strong attention to detail, excellent communication skills, and the ability to handle multiple tasks in a fast-paced environment. Familiarity with legal billing practices and a solid understanding of financial principles are also valuable assets.

Discuss your specific experience using Aderant, including the types of tasks you handled, such as time entry and invoice generation. Highlight any challenges you faced and how you overcame them, demonstrating your problem-solving skills and proficiency in the software.

Explain your attention to detail strategies, such as double-checking your work, using checklists, or implementing quality assurance methods. Provide examples of how these practices have helped you catch errors before they affect clients.

Outline your approach to client inquiries, emphasizing the importance of communication. Detail how you listen to clients’ concerns, provide clear explanations, and maintain a professional demeanor to foster client relationships.

Discuss how you approach discrepancies, including investigating the issue, consulting relevant documentation, and collaborating with legal teams to resolve these matters efficiently while keeping the client informed throughout the process.

Share your methods for prioritizing tasks and managing your time effectively under pressure. Mention any tools you use for tracking deadlines and how you communicate with your team to ensure all billing processes are completed accurately and on time.

Emphasize the critical role compliance plays in maintaining the integrity of the billing process. Discuss industry standards, client agreements, and the legal implications of non-compliance, which can affect both the firm and clients.

Detail your experience working with attorneys, including how you communicate about billing codes, time entries, and adjustments. Highlight your ability to build collaborative relationships that enhance the accuracy of billing processes.

Provide insights into challenges such as ensuring compliance with diverse client billing arrangements or the need for accuracy under time constraints. Discuss how you proactively address these challenges and improve workflows.

Mention strategies for staying informed, including participating in webinars, following industry publications, or being involved in professional associations. This demonstrates your commitment to continuous learning and improvement.

Talk about your approach to reviewing existing workflows for efficiency. Share examples where you have identified areas for improvement and successfully implemented new strategies that had a positive impact on the billing process.