Proposal Development Specialist

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.

Pay Range:

$74,700 - $92,736 - E01.1 Annually

$89,670 - $111,324 - E01.2 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

We have an opening for a Proposal Development Specialist. You will work collaboratively with scientists, principal investigators (PIs), and subject matter experts to identify funding opportunity announcements, develop full proposal content, provide proposal resource planning and compliance reviews, and manage proposal package submissions. This position is in the Biosciences and Biotechnology Division, within the Physical and Life Sciences Directorate.

You will:

• Identify and conduct preliminary analysis of grant opportunities through exploration of public announcements (NIH, Grants.gov, DOD, DOE, etc.).
• Research various sponsor websites for funding opportunity announcements relevant to the research environment and communicate information to the community.
• Serve as the central point of contact for the Division to support proposal resource planning, working collaboratively with internal staff and partners to collect, compile, edit and review compliance for all relevant documentation; balance workload across competing and demanding timelines to meet proposal submission deadlines.
• Interface with universities and other Government agencies and with LLNL’s Program Development Support Office (PDSO) and Strategic Partnerships Project (SPP) Office to respond to specific inquiries for meeting overall goals and objectives.
• Work with the PDSO to prepare and maintain boiler plate content for various documentation descriptions and templates.
• Work with PDSO team members to plan large effort collaborations with technical subject matter experts to manage the development and creation of proposals that are clear, concise, on-time, and compliant with sponsor requirements.
• Assist in developing documentation for annual report submission, including gathering and compiling data and information and editing and reviewing documentation for compliance.
• Perform other duties as assigned.

Additional duties at the E01.2 level:

• Perform data extraction, reporting, and analysis to facilitate troubleshooting process problems and make recommendations regarding the support of custom/specialized reporting capabilities.
• Contribute to development and implementation of improved organizational practices.
• Coordinate new data sources, quality standards, and resolution of data quality issues and communicate how new and/or modified requirements impact affected stakeholders and the Program.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. 
• Associate’s degree in Business Administration; Communications; Biological, Life, or Physical Sciences; or relevant discipline or equivalent combination of education and related experience.
• Effective organizational and project management skills and an understanding of standards, procedures, and techniques related to proposals, subcontracting, and business analysis.
• Ability to manage, organize, and prioritize multiple projects and meet competing deadlines.
• Experience interfacing with multi-level personnel and communicating technical information to users.
• Knowledge and understanding in handling sensitive documents, email, and computing procedures.
• Ability to be self-motivated, multi-task, adjust to frequent interruptions, and maintain focus when reviewing multiple documents to meet sponsor compliance requirements.
• Experience using MS Office Suite applications (Outlook, Word, Excel, Power Point) and proficiency in Adobe Acrobat.
• Experience creating and utilizing OneDrive, SharePoint, and BoxDrive sites.
• Strong ability to collaborate with others and work as a team, including when recommending and communicating process improvements. Highly effective interpersonal and decision-making skills, including an ability to prioritize customer service.
• Experience conducting detailed online research to gather required information to complete proposal submission sites.

Qualifications at the E01.2 level:

• Bachelor’s Degree in Business Administration; Communications; Biological, Life, or Physical Sciences; or relevant discipline or equivalent combination of education and related experience.
• Experience gathering, analyzing, evaluating, and interpreting data for purposes of documenting functional needs and constraints.
• Experience reviewing lengthy sponsor solicitations to interpret and provide clear detailed proposal compliance guidance to PIs.
• Extensive knowledge and experience creating or reviewing business proposals.  
• Experience leading cross-functional teams in researching, gathering, and documenting multi-discipline user requirements and communicating recommendations and solutions to stakeholders.

Qualifications we desire

• Familiarity in reviewing grant solicitations to determine required documentation and develop proposal schedules and assignments.
• Experience using on-line proposal submission systems.
• Strong editing and persuasive writing skills,

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values 
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.