Procurement Coordinator

At MacDonald-Miller Facility Solutions (“MacMiller”) we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over one thousand employees across 10 offices, there is a breadth and variety of work to keep you engaged and inspired.  

We enjoy a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects with our integrated teams, including:  

• New construction – Engineering, fabrication and install of mechanical systems for new projects following lean construction practices  

• Special projects – Retrofits and mechanical repairs for existing buildings for new efficiencies  

• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response  

• Building performance – Control systems, fault detection, energy services and remote monitoring  

People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:  

• Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision. 

• Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.  

• Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots, it’s an attitude and the environment we create. Every day, everyone goes home to their families.  

• Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.  

• Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves. 

• Fun! – Take the work seriously, but never taking ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both. 

Procurement Coordinator: This is where you come in. 

As a Procurement Coordinator, you will be responsible for providing initial customer service communication and supporting the procurement team in its daily operations to meet overall goals. Your tasks will include data entry, document management and coordination of procurement activities. Your organizational skills and high attention to detail will contribute to the efficient execution of procurement operations. In return for achieving aggressive goals, you’ll get rewarded with more to own, a ton of growth opportunities, and more freedom than you’ve probably ever had.   

Top deliverables in the first year to be a hero: 

• Process assigned purchase orders with suppliers to ensure product availability and on time delivery.  

• Identify and communicate invoice discrepancies, in partnership with Accounts Payable, to suppliers and internal stakeholders. 

• Assist in generating reports and analysis related to procurement operations, including data entry and document management. 

• Identify and promote continuous improvement opportunities to support the team in maintaining effective procurement workflows. 

• Strive to learn and take on additional tasks with a mindset towards personal growth, learning opportunities and skill development. 

The Procurement Coordinator role reports to Chester Curtis – Procurement Manager on a collaborative team working on a variety of projects and initiatives to support our growing business. This highly visible role interacts with all levels and functions within the organization. 

Your Background: What kind of person will thrive in this role? 

You should have… 

• A track record of delivering a customer service minded attitude and performance approach to your assigned duties 

• Expertise processing documents and performing data entry 

• Knowledge of practices and procedures in accounting or purchasing is preferred 

And everyone you work with should describe you as… 

• A strong communicator 

• goal/results oriented 

• tons of initiative 

And you should be motivated by… 

• The opportunity to build foundational skills in sourcing materials, managing vendor relationships, and contributing to the success of impactful projects.
• Empowering yourself to learn how to do something.  If you need a ton of handholding or a micro-manager boss, this is not the place for you 

• Working in a lean, results-oriented environment, where you’ll be expected to do more, take on more, and achieve more every year 

• Having fun in an environment high on transparency, open to innovative new approaches with a supportive family feel 

Compensation: $25-$33 per hour 

MacDonald-Miller Facility Solutions presently provides employee coverage for: 

• Medical, dental, vision for employees (coverage available for dependents for shared premium). 

• 401k retirement plan including Company matching. 

• Vacation and Sick Compensation (PTO), and Holiday Pay! 

• Disability income protection including short term and long-term disability. 

• Employee and dependent life insurance. 

• Wellness Program. 

• Employee Assistance Program. 

Where you will work 

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! Neighborhood amenities include an onsite deli, restaurants, and convenient freeway/airport access.        

Interested in learning more?  

If you’re ready for an adventure and are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team! 

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.