Founder's Assistant

The core responsibilities of the Founder's Assistant at Matnex include providing comprehensive administrative support to the CEO, managing office logistics, coordinating HR functions, and organizing company events. You'll help maintain an effective office environment, track action items, manage travel and expenses, and contribute to key projects aimed at fostering a positive workplace culture.

To qualify for the Founder's Assistant position at Matnex, candidates should have at least one year of experience as an Executive Assistant, Office Manager, or Project Manager supporting C-level executives. Proficiency in Microsoft Suite, Google Suite, and collaboration tools is essential, along with excellent communication skills and a genuine interest in net-zero sustainability.

A Founder's Assistant at Matnex can expect a dynamic and supportive work environment that values collaboration and innovation. The company encourages flexibility, with shared office spaces and the opportunity to work remotely or abroad. Employees enjoy a culture of continuous learning, providing ample opportunities to expand their skills while contributing to meaningful projects.

Matnex offers a range of benefits to its Founder's Assistant, including stock options, 33 days of annual leave, comprehensive private healthcare, and mental health support. Employees enjoy enhanced family and carer leave, a birthday day off, and flexible work arrangements, all aimed at promoting a healthy work-life balance while sharing in the company’s success.

The hiring process for the Founder's Assistant at Matnex comprises an introductory chat with the People Associate, a deep dive interview with the Head of Operations, and a final in-person interview with the CEO. Finalist candidates will also be asked to provide references and undergo a DBS check, ensuring a thorough vetting process.

When prioritizing tasks as a Founder's Assistant, it's important to assess deadlines, the urgency of each task, and how they align with the CEO's goals. I recommend using a combination of digital tools and lists to track tasks and their statuses, ensuring nothing falls through the cracks while remaining adaptable to changing priorities.

Supporting C-level executives requires a blend of organization, communication, and discretion. I’ve successfully managed complex schedules, facilitated travel arrangements, and maintained confidentiality regarding sensitive information. My experience has taught me to anticipate needs and approach each situation with a proactive mindset.

In the event of a last-minute change in the CEO's schedule, I would remain calm and quickly assess the new priorities. I'd communicate promptly with all involved parties, reschedule meetings as necessary, and make sure that the CEO is updated with the new itinerary to ensure smooth transitions.

I utilize various tools for managing administrative tasks, including task management software like Trello and collaboration platforms like Microsoft Teams. These tools help streamline communication, track progress on projects, and ensure all team members are on the same page, contributing to a more organized workflow.

Effective communication within a team relies on clarity and consistency. I advocate for regular check-ins, using collaborative tools for updates, and encouraging an open-door policy for questions. I adapt my communication style depending on the audience, ensuring that everyone understands the goals and their roles.

Successful event planning involves thorough research and organization. I start by carefully defining the event’s goals, creating detailed timelines, and making checklists for each aspect, from venue selection to attendee management. Regular updates and meetings help keep everyone informed and aligned with the planning process.

I have hands-on experience with several document management systems, ensuring all files are organized and easily accessible. I've overseen the development of structured filing systems, enabling both team members and external stakeholders to find critical documents quickly while maintaining security and confidentiality.

Handling conflicting priorities requires open communication and strategic planning. I evaluate both sets of tasks, determining which ones need immediate attention. I then discuss with the CEO to clarify the urgency and importance of their requests, ensuring that I remain responsive while managing my own responsibilities effectively.

In a fast-paced startup environment, I am motivated by the opportunity to drive real change and contribute to innovative projects. The dynamic nature of startups inspires me to learn and grow continually, adapt to new challenges, and work collaboratively with a passionate team focused on a shared mission.

Maintaining work-life balance as a Founder's Assistant involves setting boundaries and prioritizing self-care. I make use of flexible work arrangements, utilize time management techniques, and ensure to carve out quality downtime, allowing me to recharge and stay productive, ultimately benefiting both my work and personal life.