Senior Office Services Coordinator 1739

Position Summary: 

The Sr. Office Coordinator, associate level 3, of the Real Estate/Facilities/Travel & Expense Management subfamily of the General Management job family is responsible for the management of smaller yet vital areas of responsibility. The Real Estate/Facilities/Travel Expense Management department is responsible for the management of all physical locations and support of remote employees (including operations/maintenance, physical security, real estate transactions, administrative support, and ITBA toolsets), as well as the administration of travel and expense reporting toolsets. The role of Sr. Office Coordinator will perform a variety of clerical and administrative duties to meet facility and departmental needs, such as shipping/receiving parcels and mail daily, receiving general incoming calls, and data entry for facilities-related reports. The associate level 3 role will coordinate facility access within defined security protocols. The role will maintain, inventory, and ship company branded items to various employees and locations as requested in a timely manner. This role may assist with booking travel and completing expense reports from time to time.

Expected Duties: 

-The Senior Office Coordinator will manage individual facility vendor invoices and service.

-Responds to all Jira Facility tickets and in a timely and detailed manner. Works with team members to be sure all SLA’s are met. May provide reporting for Jira and other programs (shipping/access control/office supply/travel and expense reporting) 

-Responsible for developing content for the Confluence page in various forms including but not limited to graphics, charts, and links

-The role will assist staff members with travel bookings and expense reports as required

-Responsible for coordinating travel and assisting with expense reports as needed.

-Expected to review and maintain files, records, inventory, and database systems with the inclusion of necessary summarized or detailed records of office activities and business transactions

-Will work with Lead Coordinator to code, obtain approvals and document receipts for all company credit cards

Qualifications: Knowledge and Abilities

A Level 3 Associate is expected to have prior education or career experience. The individual should be focused on applying acquired job skills, company policies, and procedures to complete assigned tasks. The role will use a basic skill set and proficiency in the subject area to complete tasks. A level 3 associate will perform routine tasks as directed with little supervision.

Ability to lift an average weight of 20 pounds and a maximum of 35 pounds

Sr. Coordinator Qualifications / Skills: 

1.Supply management 

2.Tracking budget expenses 

3.Inventory control 

4.File Management and Inventory 

5.Project Management 

6.Travel and Expense application experience

Education and Experience 

6.High school diploma, GED, or equivalent 

7.One year or more experience in an office setting with administrative duties and increasing responsibilities 

8.Excellent computer skills, intermediate to advanced level of proficiency in Microsoft Word, Excel, Outlook, and SharePoint

MeridianLink has a wonderful culture where people value the work they do and appreciate each other for their contributions. We develop our employees so they can grow professionally by preferring to promote from within. We have an open-door policy with direct access to executives; we want to hear your ideas and what you think. Our company believes that to be productive in the long term, we must have a genuine work-life balance. We understand that employees have families and full lives outside of the office. To that end, we honor their personal commitments.

MeridianLink is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, age, national origin, disability, or any other characteristic protected by applicable law.

MeridianLink runs a comprehensive background check, credit check, and drug test as part of our offer process.

Salary range of $48,500 - $68,400. [It is not typical for offers to be made at or near the top of the range.] The actual salary will be determined based on experience and other job-related factors permitted by law including geographical location.

Meridianlink offers:

Insurance coverage (medical, dental, vision, life, and disability)

Robust paid time off

Paid holidays

401(k) plan with company match

Remote work

All compensation and benefits are subject to the terms and conditions of the underlying plans or programs, as applicable and as may be amended, terminated, or superseded from time to time.