Plant Administrative Assistant

Welcome to our Team Member career opportunity section. Here you can view our current job openings and apply for positions online.Internal Candidate Reminders:1) Notify Your Supervisor - Prior to applying, employee must notify their current supervisor or local HR Manager/Generalist.2) Career Profile - Prior to applying to a role, employee must complete their Career Profile in Workday.3) 90 Days - Employee must complete their 90-day introductory period with Niagara AND be 90-days free of corrective action in order to apply to a new role.4) Performance Review - If employee has worked for Niagara long enough to participate in a performance review, they must have received “Achieves Expectations” or above, in most current performance review to apply.Plant Administrative AssistantServes visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. Supports plant units as needed.Essential Functions• Retrieve messages from voice mail and forward to appropriate personnel.• Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department.• Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.• Answer questions about organization and provide callers with address, directions or other information.• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.• Monitor visitor access and issue passes when required. Ensure all visitors and contractors read and understand company’s good manufacturing practices.• Call to schedule appointments and interviews.• Update appointment calendars.• Receive, sort, and route mail and maintain and route publications. Sign for and route all office Federal Express and UPS deliveries.• Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.• Submit issue-traks for any needed issue that arises regarding the office.• Coordinate the ordering and receiving of uniforms for employees. Use Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms.• Create and post all PowerPoint presentations and other communication to the Marlin board.• Keep clean work area and common spaces.• Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).• Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.• Distribute and track weekly safety talks to supervisors and employees.• Order, receive, and maintain office supplies.• Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.• Perform other clerical duties as needed, such as filing, photocopying, and collating.• Regular and predictable attendance is an essential function of the job.• Upload visit log into the splash page monthly• Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.Qualifications• Minimum Qualifications:• 2 Years – Experience in Field or similar manufacturing environment• 2 Years – Experience in Position• 0 Years – Experience managing people/projects• experience may include a combination of work experience and education• Preferred Qualifications:• 4 Years – Experience in Field or similar manufacturing environment• 4 Years – Experience working in Position• 2 Years – Experience managing people/projects• experience may include a combination of work experience and educationCompetenciesThis position embodies the values of Niagara’s LIFE competency model, focusing on the following key drivers of success:• Lead Like an Owner• Makes safety the number one priority• Keeps alert for safety issues and escalates immediately• Effectively prioritizes tasks based on department goals• Shows respect to others and confronts interpersonal issues directly• Prioritizes resolution of customer issues effectively• Responds promptly and honors commitments to internal and external customers• InnovACT• Makes recommendations to continuously improve policies, methods, procedures, and/or products• Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances• Increases performance through greater efficiency• Find a Way• Seeks to develop technical knowledge through learning from other experts• Understands interdepartmental impact of individual decisions and actions• Seeks solutions rather than placing blame• Empowered to be Great• Consistently looks for ways to improve one’s self through growth and development opportunities• Communicates clearly and promptly up, down, and across• Communicates effectively to manage expectationsEducation• Minimum Required:• High School Diploma• Preferred:• Associate's DegreeCertification/License:• Required: N/A• Preferred: N/AForeign Language• Required: None Required• Preferred: None RequiredBenefitshttps://careers.niagarawater.com/us/en/benefitsNiagara Plant NameKANSAS CITY