Executive Support Specialist - Legal/Compliance

The Executive Support Specialist - Legal/Compliance at NISC is primarily responsible for supporting the executive and legal teams. Key duties include managing contract lifecycles, facilitating approvals and electronic signatures, preparing legal documents, assisting with regulatory filings, and scheduling support for executive appointments. This role is crucial in maintaining efficient operations and ensuring compliance with legal standards.

To be a successful Executive Support Specialist - Legal/Compliance at NISC, you should ideally have an Associate’s degree in a legal or business-related field or equivalent experience. Additionally, a minimum of three years of relevant legal or administrative experience is preferred, along with strong Microsoft Office skills and excellent interpersonal communication abilities.

The work schedule for the Executive Support Specialist - Legal/Compliance position at NISC is hybrid. You will work a minimum of three days per week at our Mandan, ND office after an initial training period. Opportunities exist to work up to five days a week in the office as needed, with flexible hours Monday through Friday between 7:00 am and 6:00 pm.

Essential skills for the Executive Support Specialist - Legal/Compliance at NISC include strong verbal and written communication skills, proficiency in Microsoft Office applications, the ability to handle sensitive matters with discretion, and a talent for organizing and prioritizing multiple projects. Building positive relationships with internal and external stakeholders is also key to the role.

While the focus of the Executive Support Specialist - Legal/Compliance role at NISC is primarily office-based, there may be instances where travel is necessary to meet the goals and objectives of the position. Being adaptable and willing to travel as required is an advantage in this role.

When answering, detail specific instances where you managed legal documents or contracts, emphasizing your attention to detail and organizational skills. Discuss the methods you employed to ensure compliance and accuracy throughout the lifecycle of the contracts.

It's crucial to emphasize your commitment to confidentiality and discretion. Discuss specific protocols or practices you follow when working with sensitive information and explain how you ensure that such information is never disclosed improperly.

Mention your proficiency with Microsoft Office, particularly Excel and SharePoint, as well as any experience with electronic signature platforms or legal document management systems. Highlight any other relevant tools that improve your efficiency in administrative tasks.

Demonstrate your time management skills by describing your strategies for prioritizing tasks. You might discuss setting up to-do lists, leveraging calendar reminders, or breaking larger projects into manageable parts, ensuring completion before deadlines.

Share a specific example that illustrates your supportive role, focusing on your contributions that facilitated decision-making or improved team efficiency. Highlight your ability to anticipate needs and manage scheduling effectively.

Discuss qualities such as strong communication skills, discretion, proactive problem-solving, attention to detail, and the ability to work both collaboratively and independently. Tailor your response to reflect the values and mission of NISC.

Emphasize your systematic approach to organization, such as employing digital filing systems, regular audits of document management processes, and maintaining checklists to ensure nothing is overlooked during organization.

Discuss your strategies for maintaining open lines of communication, such as regular updates, utilizing different communication channels, providing clear documentation, and fostering relationships built on mutual respect.

Reflect on potential challenges such as managing competing priorities or dealing with last-minute changes. Discuss your adaptability and how you remain calm under pressure, ensuring that deadlines are met.

Express your enthusiasm for NISC’s mission of serving communities and its recognition as a top workplace. Discuss how your values align with the company’s and how you are excited to contribute to a team that prioritizes both innovation and exceptional support.