Job details

Office Assistant

University Student Apartments (soon to be Sunnyside Apartments) is looking for Office Assistants to join our leasing office team. This office is located in the newly constructed Cottonwood housing area. Our Office Assistants will open community amenity rooms for residents, as well as providing other office and leasing office duties as needed.

This job might be for you if you enjoy helping others, learning new things, and communicate clearly with people over the phone, in person and via email.

Must be able to lift mail packages and boxes overhead.

Responsibilities

1. Greet visitors at Cottonwood building office. Provide excellent customer service to individuals with varying traditions, cultures, orientation and racial and ethnic origins.

2. Receive and process mail packages for Cottonwood and Spruce housing buildings. Scan packages on arrival.

3. Notify and coordinate with residents the arrival and pick up of packages through online management tools (Yardi Concierge and Parcel Pending)

4. Build and maintain business relationships with package delivery services.

5. Meet residents at onsite community multiple purpose rooms to unlock and orient resident on use of the facility.

6. Process office forms with accompanying data entry.

7. Coordinate and communicate with various building stake holders.

8. Active member of the leasing office team that helps residents feel at home and comfortable on campus.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* Do you have a High School Diploma, GED, or equivalency?
- Yes
- No

* Do you have one or more year(s) of full-time customer service experience or equivalency?
- Yes
- No

* Do you have previous work experience in a college/university environment?
- Yes
- No

* Are you a current University of Utah student?
- Yes
- No

* Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
- Basic
- Intermediate
- Advanced

Applicant Documents

Required Documents

Optional Documents

Cover Letter

Resume

Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission

Open Date

05/19/2023

Requisition Number

PRN13753N

Job Title

Office Assistant

Working Title

Office Assistant

Job Grade

FLSA Code

Nonexempt

Patient Sensitive Job Code?

Type

Non Benefited Staff / Student

Temporary?

Standard Hours per Week

20 hours per week or less

Full Time or Part Time?

Part Time

Shift

Day

Work Schedule Summary

Mon-Fri 8:00 – 4:30 PM. Flexible schedule up to 20 hours a week.

Is this a work study job?

VP Area

President

Department

00460 - University Student Apartments

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$15.00/h

Close Date

08/19/2023

By University of Utah

The University of Utah fosters student success by preparing students from diverse backgrounds for lives of impact as leaders and citizens. We generate and share new knowledge, discoveries, and innovations, and we engage local and global communitie...

33 jobs

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FUNDING

Nonprofit

INDUSTRY

Colleges & Universities

TEAM SIZE

10000+

LOCATION

Hybrid, based in Salt Lake City, UT

DATE POSTED