Office Coordinator (Part-Time)
GENERAL SUMMARY
This role is responsible for processing incoming mail, courier deliveries, package deliveries, and interoffice mail in order to provide timely and accurate service. The Office Coordinator (part-time) also handles the office supplies and upkeep of the office.
ESSENTIAL FUNCTIONS
- Front Desk Receptionist
- Answers Corporate phone
- Responsible for mail services including:
- Mail machine operation
- UPS shipments
- Sorting and distributing of interoffice and incoming mail
- Interacting with couriers and delivery personnel
- Handling shipping and receiving while managing cost-effectiveness
- Sending and receiving offsite files
- Ensuring the office is adequately stocked with mail supplies
- Orders and restocks company supplies:
- General Office Supplies
- Paper
- Logo Envelopes/Letterhead/Labels
- Business Cards
- Breakroom Supplies
- Coffee Supplies
- Maintains the appearance and organization of the storage room, R.E.C. breakroom, conference rooms, general office areas
- Provides administrative support to the Facilities department as needed
- Performs other duties and projects as assigned
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Ability to operate, adjust and maintain the mail-processing machine
- Working knowledge of mail processes such as postage machines and UPS
- Proficiency in a multi-tasked environment with proven skills in organizing, prioritizing, and attention to detail
- Skilled in Microsoft Office applications and other relevant software
REQUIRED EDUCATION AND EXPERIENCE:
- High school graduate
- 2 years of mail machine operation and/or corporate receptionist experience preferred
WORK ENVIRONMENT/PHYSICAL DEMANDS
- Travel Requirements: None
- Weight Lifting Requirements: 25 lbs.
- Ability to stand for long periods of time
RELATIONSHIPS:
- Reports To: Director of Facilities / Director of Market Analysis
- Directly Manages: None
- Internal Relationships: All team members
- External Relationships: Customers, vendors, candidates, board of director members, and guests
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Delta Dental Plans Association, based in Oak Brook, Ill., is the not-for-profit national association of the 39 independent Delta Dental member companies. Through the member companies, Delta Dental is the nation’s leading dental benefits provider,...
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