Job details

Office Manager (Heavy Civil Construction)

Building a career at Granite may be the most valuable thing you could do...

Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you’ve come to the right place!

General Summary

This position is responsible for the supervision of an administrative office and assisting the Business Manager and location management team to ensure the efficient, cost effective and professional operation of the business unit’s administrative department.

Essential Job Accountabilities

Supervise and perform various daily, weekly and monthly administrative functions including payroll, accounts payable, accounts receivable, contracts and other office processes to ensure accuracy and timely completion and compliance with Company policies, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
Participate in business unit management meetings to provide input on business administration processes and issues.
Collaborate with the Business Manager in the preparation and management of the overhead budgets and forecasts for assigned location to ensure accurate and timely reporting and cost control.
Supervise one direct report, depending on location, including evaluating, training and developing to ensure optimal efficiency and employee development.
Provide accurate and timely communication to the Business Manager and location Management on relevant issues to ensure key information is disseminated and addressed.
Recommend, establish and implement internal controls to maintain compliance with Granite’s policies and procedures, including Sarbanes-Oxley requirements, internal audits and safety audits to ensure compliance.
Supervise the execution of contracts, issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts in lieu of retention to ensure the Company is in compliance with Company policy and legal requirements and protected from unintended risk.
Review, recommend and approve changes as required to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance.
Review and approve A/P invoices to a limit determined by Corporate Limits of Authority or as determined by the Business Manager and approval of A/P batches to ensure accuracy.
Assist with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
Assure compliance with all government regulations.

Education

Bachelor’s Degree in Business Administration, Accounting or related field or equivalent combinations of training and experience.

Work Experience

Minimum 2 years progressively responsible office experience combining administrative, accounting and analytical skills.

Knowledge, skills, and abilities

Detailed knowledge of Company operations, organizational procedures, and personnel.
Understanding of regulatory requirements (SOX, GAAP, DBE, collection laws, contract law, etc.).
Developing supervisory, communication and organization skills.
Ability to work independently.
Ability to work well under pressure.
Ability to problem-solve.
Excellent organizational skills.
Must be proficient in Microsoft Excel and Word.
JD Edwards World/One World.
10 key by touch.
JWS Material Billings System (preferred).•

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Requirements/Skills

Ability to abide by Granite’s Code of Conduct on a daily basis.
Team player.
Valid driver’s license

Our Benefits at a Glance:

Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA).

As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests immediately.

Benefits may vary for positions located outside of the continental United States.

Base Salary Range:

$58,094.00 - $87,141.00

Pay may vary based upon relevant experience, skills, location, and education among other factors.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite Construction is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and a Drug-Free Workplace. For additional information on applicant/employee rights please click

here

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

By Granite Construction

From infrastructure that facilitates the movement of goods and people to projects that improve the way we live, work, and play, high-value partnerships power our projects and fuel our mission to build a better world together. Granite is one of the...

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INDUSTRY

Construction

TEAM SIZE

5001-10000

LOCATION

Hybrid, based in Watsonville, CA

DATE POSTED

July 3, 2023