Executive Assistant, Public Sector

At Okta, an Executive Assistant plays a crucial role by providing comprehensive support to senior leaders within the Public Sector Sales organization. This includes managing calendars, coordinating meetings and travel, handling expense reports, and ensuring smooth communication across teams. Your ability to prioritize tasks and anticipate needs will greatly enhance the efficiency of our executives' operations.

To excel as an Executive Assistant at Okta, candidates should have 2-4 years of experience supporting multiple executives, ideally in a fast-paced environment. Key qualifications include exceptional organizational skills, discretion in handling confidential information, and proficiency with scheduling tools. A positive attitude and a proactive nature will help you thrive in our dynamic work culture.

The work environment for Executive Assistants at Okta is dynamic and collaborative. You will work closely with VPs in the Public Sector Sales department, engaging with various teams across the company. Our culture values diverse perspectives and fosters teamwork, making it a vibrant place to contribute your skills and grow professionally.

Okta offers a supportive and inclusive culture where employees are empowered to work flexibly and creatively. As an Executive Assistant, you'll have opportunities to engage in meaningful work that drives business success. Additionally, Okta provides excellent benefits, ongoing professional development, and a chance to make a positive impact within the organization.

Yes, the Executive Assistant position at Okta may require occasional travel of up to 20%. This could involve attending offsite meetings, conferences, or events, allowing you to represent the executives and collaborate with teams and clients effectively.

At Okta, we understand the importance of work-life balance. We encourage flexibility in this role, allowing our Executive Assistants to manage their time effectively to meet both personal and professional responsibilities. Whether working remotely or in the office, our team is committed to providing the tools and resources needed to succeed while maintaining a healthy balance.

Executive Assistants at Okta have excellent opportunities for growth and advancement within the organization. By collaborating with senior leaders and engaging across departments, you can develop valuable skills, gain insights into various business functions, and potentially advance into higher-level administrative or management roles over time.

When prioritizing tasks for multiple executives, I assess deadlines, the urgency of each task, and the preferences of the executives. I often make use of project management tools to keep track of priorities and communicate openly with executives to understand their changing needs and preferences.

Absolutely! I have extensive experience managing complex calendars, which involves not only scheduling meetings but also anticipating potential conflicts and re-evaluating priorities. I make it a point to ensure that all stakeholders are informed and that meetings are optimally scheduled to accommodate everyone’s availability.

Handling confidential information is crucial in my role. I maintain a high level of discretion by ensuring that sensitive documents are securely stored and only shared on a need-to-know basis. I also encourage open dialogue with executives to address any questions regarding confidentiality policies.

I have utilized various web-based tools such as Google Workspace, Microsoft Office Suite, and scheduling applications like Calendly and Doodle. These tools help facilitate communication, streamline scheduling across different time zones, and enhance collaboration with team members.

To ensure clear communication between teams, I believe in proactive updates and regular status checks. I document important discussions and share meeting notes with all relevant parties. Using collaboration tools further helps everyone stay aligned on tasks and deadlines.

In one instance, I had to rearrange a high-priority meeting due to an unexpected conflict. I quickly assessed the availability of all parties involved and proposed alternative times while communicating the changes to everyone. I managed to secure a new meeting time within a few hours, demonstrating flexibility and problem-solving skills.

Organizing large events starts with a detailed plan. I outline the objectives, budget, attendees, and logistics required. I coordinate with vendors, arrange transportation, and leverage team input to ensure everything aligns with executive expectations. Tracking every detail helps minimize potential issues during the event.

To stay organized, I use a mix of digital tools and personal systems. Maintaining a priority list and utilizing calendar reminders allows me to track deadlines. I also break tasks into smaller, manageable steps, which helps me focus and prevents overwhelm while ensuring that all tasks are completed timely.

During busy periods, I prioritize self-care and remain focused on the tasks at hand. I find that taking short breaks throughout the day helps clear my mind. Effective time management and delegating tasks when appropriate also reduce stress and help maintain productivity.

I am excited about the opportunity to work as an Executive Assistant at Okta because of the company’s commitment to innovation and identity security. I admire Okta's culture of inclusivity and collaboration, and I believe my proactive approach and strong organizational skills would enable me to make a significant contribution to the team.