Administrative Coordinator

The Administrative Coordinator at Olsson plays a vital role in supporting the traffic engineering team. Key responsibilities include responding to inquiries from both internal staff and external clients, managing scheduling and documentation, and facilitating smooth communication across technical departments. Additionally, you will utilize a variety of platforms such as SharePoint, Google Workspace, and Smartsheet to organize workflow and maintain documentation.

To qualify for the Administrative Coordinator position at Olsson, candidates should hold an associate degree in business or a related field, along with a minimum of three years of experience in a similar role. Strong communication skills and a talent for organization and attention to detail are essential. Being a team player with good interpersonal and problem-solving abilities will also set you apart.

Olsson is committed to providing a supportive environment where employees can grow and thrive. As an Administrative Coordinator, you will have access to traditional benefits such as healthcare, paid time off, and a wellness program. Furthermore, after your first year, you'll become an owner in the company through the Employee Stock Ownership Plan (ESOP), which aligns your growth with the firm’s success.

The Administrative Coordinator at Olsson is expected to have proficiency in using several tools and platforms, including SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel. Being familiar with these tools will enable you to effectively manage data, support project documentation, and enhance communication among teams.

In addition to standard benefits like health care and 401(k) matching, Olsson’s Administrative Coordinator can expect a wellness program promoting work-life balance, participation in a bonus system that rewards performance, and flexible work arrangements, which are designed to create a positive work environment and allow for personal development.

Certainly! When answering this question, focus on highlighting your experience with specific tools like SharePoint, Google Workspace, and Smartsheet. Provide examples of how you used these tools to enhance productivity, organize tasks, or streamline communications in previous roles.

To effectively answer this, share your approach to task prioritization. You might mention using a task management tool, breaking down projects into smaller parts, or periodically reassessing priorities to accommodate urgent requests while still meeting deadlines efficiently.

Provide a specific example that showcases your problem-solving skills. Explain the challenge, the steps you took to resolve it, and the positive outcome. Emphasize your ability to remain calm under pressure and communicate effectively with team members.

Discuss your strategies for ensuring clear communication, such as setting regular check-ins with team members, utilizing collaborative tools like Zoom or Microsoft Teams, and keeping detailed records of meetings and action items to ensure everyone is on the same page.

You may share strategies such as setting specific time blocks for tasks, utilizing digital calendars to avoid overcommitting, and employing to-do lists to track responsibilities. Be sure to mention how you adapt these strategies to remain flexible in a dynamic work environment.

It's important to address the sensitive nature of administrative tasks. You can discuss the policies you follow to ensure confidentiality, such as limiting access to sensitive documents, using secure systems, and maintaining discretion when dealing with private information.

Share your method for maintaining organized records. Emphasize the importance of consistency, accuracy, and ease of access. You might mention specific systems you've utilized in the past to keep documents sorted and up to date.

Discuss the administrative coordinator's role as a central hub of communication and support. Highlight how fostering a positive work environment and facilitating collaboration among team members can directly impact project success and team morale.

Focus on communication and diplomacy in your answer. Describe how you would approach the conflict gently, listening to all parties involved and mediating until a resolution is found, demonstrating your ability to maintain professionalism.

Use this opportunity to express your enthusiasm for Olsson's mission and values. Highlight how your skills and experiences align with their goals of community improvement and sustainability, and how working in a collaborative environment excites you.