Secretary (20-40%)

As the Secretary at The Open Home Foundation, you will handle governance support by organizing board meetings, preparing agendas, and taking minutes. Your role will also include ensuring legal compliance, maintaining official records, and managing communication between board members and external parties. This diverse set of responsibilities allows you to play a crucial part in the transparency and health of our organization.

To qualify for the Secretary role at The Open Home Foundation, you should possess strong organizational and time management skills, fluency in both German and English, and familiarity with governance principles and legal compliance requirements specific to non-profits or foundations. Proficiency in office software, attention to detail, and the ability to manage confidential information are essential as well.

Yes, the Secretary position at The Open Home Foundation is fully remote, offering you the flexibility to work from anywhere. This allows for a better work-life balance as there is no fixed schedule, although the team strives to maintain about three hours of overlap in the workday for effective communication.

The Open Home Foundation offers an attractive benefits package for the Secretary position, which includes five weeks of paid time off, paid sick leave, parental leave, a work hardware budget, and a monthly smart home budget to keep you updated with the latest technologies. Additionally, the foundation covers half of your internet connection fee, promoting a comfortable work environment.

The Secretary position at The Open Home Foundation is part-time, typically requiring between 8 to 16 hours per week. This provides you with the flexibility to work within a comfortable range while contributing significantly to the governance and operational functions of the organization.

When prioritizing tasks as a Secretary, it's essential to assess deadlines, importance, and the impact of each task on the organization. Utilize tools like to-do lists or project management software to keep everything organized. Discussing priorities with your team can also provide clarity and alignment on urgent tasks.

When discussing a confidential matter, frame your answer around a specific situation where you maintained discretion. Highlight the steps you took to secure the information and the importance of confidentiality in maintaining trust, especially in a non-profit like The Open Home Foundation.

Share specific experiences where you dealt with governance or legal compliance issues. Mention how you gathered necessary documentation, stayed informed about regulations, and made sure your previous organization adhered to its statutory obligations, especially relevant for The Open Home Foundation.

Effective communication requires active listening and clear messaging. Discuss ways to maintain transparency through regular updates and creating accessible communication channels to ensure everyone stays informed. You can also emphasize the importance of building relationships with stakeholders to facilitate smoother interactions.

Mention specific tools you are familiar with, such as Google Workspace or Microsoft Office, and explain how you leverage these platforms for document organization and collaboration. Highlight your proficiency in creating structured filing systems to ensure easy access to necessary information.

Explain your approach to taking minutes during meetings. Share your method for capturing key points, decisions, and action items while ensuring accuracy. Mention reviewing your notes with a key participant afterward to confirm details, which is crucial for effective governance at The Open Home Foundation.

Discuss strategies for managing tight deadlines, such as breaking tasks into manageable steps and staying organized. Highlight your ability to stay calm under pressure by prioritizing critical tasks and seeking support from team members when needed.

Share your passion for the mission of the non-profit sector, particularly how you connect with the values of The Open Home Foundation. Discuss your commitment to promoting privacy, choice, and sustainability and how these motivations drive your professional goals.

If you have specific experience or knowledge, discuss it here. Explain how your familiarity with specific technologies or trends enhances your understanding of the organization's mission and how it can contribute to effective governance.

Summarize your skills, experiences, and values that align with the Secretary position. Highlight your organizational skills, attention to detail, and familiarity with governance and compliance, emphasizing your enthusiasm for supporting the mission of The Open Home Foundation.