Payroll & Commission Specialist I

Summary:

This position will cross train for all payroll duties and assist with database conversions.

Coordinates and performs variable calculations and supports overall payroll functions. Responsible external and internal audit data and SOX compliance documents. Interface with officers, outside vendors, department managers and employees.

Coordinates and performs all activities relating to the payroll function including maintaining payroll control records, processing payroll, reporting and monthly remittance by performing the following duties:

Assume other payroll related functions and special projects as assigned.

Essential Job Duties:

• Process multi-state (42+), bi-weekly payroll for four US companies and one Canada company, while adhering to deadlines
• Ensure new employee information is properly updated in Ultimate Kronos Group (UKG / Ultimate Software) and maintains payroll database integrity
• Understand and support the payroll processing, time entry reconciliation and employees data maintenance functions.
• Reviewing new employee offer letters to determine the correct pay structure and determining the correct system to include employee pay data
• Interpret, process, and maintain employee deductions (levies, garnishments, etc.) and ensuring any one-time changes are handled appropriately
• Responsible for calculation of payment and reconciliation of all terminations within resident state regulations
• Maintaining the internal taxable fringe benefit system and payroll processing as required for TFB’s, etc.
• Calculate and input retro and pro-rated pay changes, verifying proper authorization
• Research and resolve payroll-related problems, unexpected results or process flaws; recommend solutions or alternate methods to meet requirements
• Update payroll for company transfers, interfacing with Human Resources to insure completeness and accuracy of information
• Calculate earnings and taxes for manual checks
• Maintain schedules related to employee advances and input deductions as scheduled
• Maintain Ultimate Kronos timekeeping system. Must be able to determine which timekeeping set-up is required for all employees
• Review all benefit time off request, employee’s timesheets for completeness, correct approvals prior to exporting data and closing files
• Must be able to track and calculate paying overtime true-up in arrears for any hourly and salaried non-exempt employee
• Audit payroll data from other team members’ entries prior to processing payroll
• Biweekly reporting to include reconciliation of payroll
• Additional reporting for department heads, marketing and Human Resources.
• Bi-weekly remittance and reporting to third party of withholding and company match for Employee Stock Purchase Plan
• Bi-weekly remittance, reporting to, and confirmations for:
• Wells Fargo withholding and company match for 401(k) Plan
• MacKenzie Financial Group withholding and company match for Canadian pension plan
• ScanSource Charity withholding and company match for charitable contributions
• Provides assistance to employees to complete forms and answer questions
• Job performance will be achieved when payroll is processed with minimal or zero errors and customer feedback is positive
• Provide information for SOX Audits and Federal & State Audits.
• Makes suggestions for process improvement for efficiencies and scalability
• Participate in projects as assigned
• Independently researched and ability to document new procedures and projects.
• If job is performed correctly, it will be completed with minimal to zero errors and customer feedback should be positive.
• Liaison with Human Resources, Accounting, and MIS groups.
• Other duties as assigned
• Regular attendance is an essential function of the Payroll and Commission Specialist 1 position.

Reporting Relationships:

• Reports directly to Manager, Payroll.
• Reports dotted line to Sr. VP of Human Resources

Requirements:

• 3+ years multi-state payroll experience
• Proficient in Microsoft office products
• Presentation Skills
• This position is a hybrid position that would require working onsite at our Corporate HQ a minimum of 1-2 days a week once training is complete. During the training process, candidate may need to work onsite 5 days per week and after training will drop down to once a week.

Preferred:

• Negotiation Skills
• Payroll Accounting Experience
• 4+ years of automated time and attendance experience

Physical Requirements:

• Ability to sit at a computer terminal for long periods of time.
• Ability to be physically in attendance at workstation at designated company office location during required times. Schedule can be flexible for hybrid work from home
• Ability to travel 1-2% of the time
• Ability to lift 10 pounds.

Compensation:

Compensation Range: $55,000 - $60,000

Actual annual salary offered to a candidate will be based on a number of variables including work experience, education and skills/ achievements, and will be mutually agreed upon at the time of offer. This position is not eligible for a variable pay component as part of the hiring range.

While we’re committed to providing top-tier solutions, we’re just as committed to supporting our own team. Our employees enjoy a variety of comprehensive benefits, including medical/dental/vision coverage, life insurance, and a 401(k) plan with matching provision. Outside of CA, ScanSource grants 128 hours of paid time off (PTO) each calendar year (prorated for date of hire). In the state of CA, employees accrue a set number of hours each pay period equaling the same 128 hours of PTO. ScanSource also celebrates 8 paid company holidays.

ScanSource, Inc. is an Equal Opportunity Employer

EOE/M/F