Job details

Payroll Assistant

Job Summary

Summary – The Payroll Assistant works under general supervision and focuses on learning USG payroll systems, quality assurance tasks, issue resolutions, assisting with client implementations, and other special projects. Assistance is provided to help set schedules, provide reports to management as well as other planning and coordination efforts with Payroll. This position supports the Shared Services Center in providing efficient and effective services to the institutions of the University System of Georgia.

Responsibilities

Essential Dities and Responsibilities

Provide administrative support for payroll administration team
Process, support, and maintain reports related to payroll administration
Prepares and coordinates data for audits and legal compliance.
Researches institution and employee issues and resolve problems in an effective and timely manner
Work with payroll and other departments to maintain data integrity and to ensure timely and accurate payroll processing
Assists with the day-to-day administration issues
Provide accurate and up-to-date communication materials
Facilitate meetings and assist with presentations
Works with manager to create tools for payroll
Provide output data and reporting upon request
Serve as backup to Payroll Team as needed
Performs other duties or special projects as assigned

Required Qualifications

Minimum Requirements

This position requires a bachelor’s degree and one year of Payroll Administration experience, or any equivalent combination of education, experience, and training which provides the necessary knowledge and skills.

Other Requirements

Day and overnight travel from headquarters may be required
Occasional overtime will be required
Must have a valid GA Driver’s License
Light physical exertion may be required

Knowledge, Skills, & Abilities

Knowledge, Skills, and Abilities

Ability to plan, organize and schedule duties to meet rigid deadlines
Ability to work in a fast-paced environment with multiple priorities and changing demands while being responsive to end user needs
Extremely detail-oriented, with strong interpersonal and collaborative work style and ability to develop effective working relationships and demonstrate commitment to being a team player
Ability to plan, organize, and schedule duties to meet changing priorities
Basic general knowledge of practices and procedures related to payroll activities
Excellent organizational and time management skills
Experience with a variety of Payroll software programs
Proficient to advanced experience with Excel, Word, PowerPoint, Outlook
Ability to operate standard office equipment including sufficient software and computer use knowledge to search computer files, and/or generate standard reports, to input or edit information into spreadsheets or programs, and to perform word processing and/or desktop publishing
Excellent research and problem solving skills
Knowledge of Payroll, Federal, and Local tax withholding regulations.
Solid oral and written communication skills
Proven Customer Service Skills