Accounts Payable Expense Specialist

Description

Join the Pack at Pet Food Experts!

With a rich history spanning over 80 years, Pet Food Experts has evolved from a small family-run business into the nation's leading pet specialty distributor, proudly serving over 10,000 pet retail locations nationwide. 

At Pet Food Experts (PFX), we do more than distribute the best pet products—we fuel independent pet retailers with passion, expertise, and an unwavering commitment to community. And now, with unprecedented growth and an expanded national footprint, we’re stronger than ever, ready to serve more retailers, support more brands, and make an even bigger impact in the pet industry.

Position Summary

The Accounts Payable Expense Specialist is responsible for reconciling and posting all expense related invoices and credits, both accurately and timely. This position works collaboratively with several departments maintaining consistent positive business relationships with all of our vendor partners and plays a key part in maintaining financial controls and optimizing the company’s accounts payable process.

Schedule: This position allows for four 10-hour shifts per week (4/10s), 2 days in office per week

What You’ll Do

• Responsible for confirming invoice approvals to accommodate all required deadlines
• Allocate expenses to appropriate general ledger accounts, ensuring proper documentation and compliance with internal controls
• Retrieve electronic expense invoicing and coordinate for timely payment processing, fulfilling all approved discounts
• Prepare and process payments via check, ACH, wire transfer, or online portals.
• Reconcile vendor statements maintaining current records at all times
• Continually update expense vendor information for proper tax reporting, W9’s, 1099’s
• Reconciles expense related checks/deposits, coding correctly for accurate receivable processing
• Enter and Track end of month accruals 
• Update and maintain the vendor database
• Communicate with vendors as needed
• Filing and scanning
• Assist in streamlining processes and contribute to automation and efficiency improvements
• Data entry
• Other projects as required by the A/P Manager

What We’re Looking For

• An eye for detail and accuracy is imperative
• Strong organizational and analytical skills
• Professional telephone, email, and interpersonal etiquette
• Capable of handling multiple tasks and deadlines effectively
• Works well independently and in a team environment 
• Basic math skills
• Strong computer skills, Google Suite preferred
• Prior Accounts Payable experience a plus

The Perks of Being Part of the PFX Pack!

We know that happy, supported employees make the best teammates—so we’ve got you covered with some seriously great benefits!

• Full Benefits Package – Medical, dental, and vision to keep you feeling your best.
• PTO & Paid Holidays – Because work-life balance matters.
• Paid Parental Leave – Supporting you in every stage of life—furry babies and human ones!
• Pet Perks & Product Discounts – Treat your pets like royalty with exclusive savings.
• Hybrid Schedule – The best of both worlds—flexibility to work from home and collaborate in the office.
• Education Assistance Program – Invest in yourself, and we’ll help with the cost!

Pet Food Experts is an equal opportunity employer. Pet Food Experts does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.

All offers of employment are contingent upon passing a required criminal background check.