PrideStaff is hiring: Graphics Administrative Assistant in Bluff Park

The Graphics Administrative Assistant at PrideStaff will handle vital tasks, including managing the calendars of the SVP and VP of Sales, coordinating national meetings, and overseeing the logistics of key trade show events. You'll also focus on expense reporting and maintaining marketing inventories, making this a crucial role in supporting our dynamic sales and marketing teams.

To qualify for the Graphics Administrative Assistant position at PrideStaff, candidates should have a minimum of an associate's degree and three years of experience in a senior administrative role. Familiarity with budgeting, excellent communication skills, and proficiency in Microsoft Office products and Salesforce.com are essential for success in this position.

The Graphics Administrative Assistant plays a crucial role in event planning at PrideStaff. You will coordinate logistics for the annual National Sales Meeting and trade shows, ensuring everything runs smoothly. Your organizational skills will help manage group functions, making you an essential part of our team's efforts to drive brand success.

A successful Graphics Administrative Assistant at PrideStaff should be proficient in Microsoft Office products, specifically Excel, PowerPoint, Word, and Outlook. Familiarity with Salesforce.com is also beneficial, as it aids in sales tracking and managing client data, making day-to-day operations more efficient.

At PrideStaff, a Graphics Administrative Assistant will find a warm and collaborative work environment. The company values teamwork, innovation, and employee development, creating a space where your ideas and contributions are recognized and encouraged, all while providing support to the sales and marketing efforts.

In my previous role, I expertly managed multiple executive calendars, prioritizing appointments, and ensuring that they were always updated with the latest information. I find it crucial to anticipate scheduling conflicts and communicate proactively with team members and external contacts.

I prioritize tasks by assessing deadlines, the importance of each item, and the overall impact on team goals. I maintain an ongoing to-do list to ensure nothing slips through the cracks and reassess priorities throughout the day to stay on track.

I ensure effective expense reporting by keeping thorough records and utilizing software tools to track expenditures. I double-check details for accuracy and submit reports promptly, while also being proactive in communicating any discrepancies.

I successfully coordinated a company-wide retreat where I managed logistics, from booking the venue to coordinating catering and ensuring all materials were prepared. The feedback was overwhelmingly positive, and I received commendations on the smooth execution of the event.

In my previous position, I worked closely with approved vendors to design and produce promotional items for various marketing campaigns. I enjoyed bringing creative ideas to life while managing costs and timelines effectively.

Ensuring clear communication starts with active listening during meetings. I take organized notes and later distill them into actionable items, distributing minutes promptly to keep everyone informed and accountable.

I rely on digital project management tools and prioritize tasks based on deadlines and importance. By segmenting larger projects into manageable steps and setting reminders for key deliverables, I maintain high organization levels.

I understand that PrideStaff values teamwork and employee growth, prioritizing a supportive workplace culture that encourages innovation and creativity. The positive atmosphere contributes to the success of its employees and clients.

With my extensive experience in administrative support and strong organizational skills, I believe I'm well-suited for the Graphics Administrative Assistant role. I am proactive, detail-oriented, and genuinely passionate about enhancing team efficiency.

I cope with stress by remaining focused on priorities and breaking tasks down into smaller, manageable parts. Additionally, I practice mindfulness techniques that help me stay calm and effective, even in high-pressure situations.