Administrative Assistant - Custom Research Team

As a Senior Administrative Assistant at YouGov, your main responsibilities include supporting the sales team by creating clear statements of work from proposals, tracking contracts, maintaining an organized system for contract and purchase order status, preparing team reports for senior leadership, and organizing project materials. You'll also manage the calendars for the two Senior Vice Presidents, coordinate onboarding processes for new hires, and plan team-building activities.

To qualify for the Senior Administrative Assistant role at YouGov, you should have a proven ability to maintain excellent organizational standards and manage administrative tasks in a fast-paced environment. Exceptional attention to detail, strong written and verbal communication skills, and a proactive mindset are essential. While proficiency in Microsoft Office Suite and familiarity with collaboration tools are preferred, YouGov is willing to support you with the necessary training.

For the Senior Administrative Assistant role at YouGov, the base salary range is $65,000 to $75,000 USD, depending on your location and qualifications. The final compensation will be determined by various factors, including your job-related skills, experience, and, in some cases, may include additional incentive compensation.

YouGov offers a remote work environment for the Senior Administrative Assistant position, allowing for flexibility and work-life balance. The company fosters a supportive and collaborative team culture where diverse perspectives are valued. You’ll be part of a workforce that thrives on innovation, accuracy, and shared values.

Full-time employees, including Senior Administrative Assistants at YouGov, are offered an extensive benefits package. This includes paid vacation, holidays, and sick days, flexible working arrangements, group medical, dental, and vision insurance, company-paid life and disability insurance, and a 401(k) plan with company matching. Additional benefits like paid parental leave are also included to ensure employee well-being.

When answering this question, focus on specific instances where you've effectively managed administrative tasks. Discuss your organizational skills, attention to detail, and how you prioritize tasks in a fast-paced environment. Mention tools or software you've used to streamline processes.

Explain your approach to prioritizing tasks, possibly using a method like the Eisenhower Box or a task list to manage tight deadlines. Highlight your ability to remain calm under pressure and how effective multitasking has contributed to your success in previous roles.

Discuss your methods for transparent communication, including using collaborative tools like Slack or Trello. Share examples of how you ensure everyone is on the same page, such as through regular check-ins or status updates.

Select a specific process that you modified to enhance efficiency or clarity. Outline the original process, the changes you implemented, and the results achieved. This showcases your problem-solving skills and initiative.

Mention your proficiency in Microsoft Office Suite, Google Docs, and project management software. If applicable, provide examples of using these tools to manage contracts or communications effectively.

Describe your approach to maintaining a shared calendar, emphasizing transparency and accessibility of information. Discuss how you communicate changes effectively to keep everyone informed.

Highlight qualities such as organization, attention to detail, strong communication skills, and a proactive mindset. Provide examples of how these skills have helped you succeed in previous positions.

Explain your organizational methods, such as using a project management tool or creating detailed checklists. Mention your personal strategies for tracking progress and meeting deadlines.

Share your passion for supporting teams and making their work more efficient. Talk about how the satisfaction of contributing to the team's success drives you to perform well.

Describe how you would collaborate with HR and other departments to ensure a smooth onboarding process. Discuss the importance of creating a welcoming environment and providing necessary resources for the new hire.